Job Specifications
Job Number: 25-04863
Find your next opportunity in the Financial Services Industry. ECLARO is looking for an Administrative Assistant for our client in New York, NY.
ECLARO's client is one of the largest mutual life insurance companies and provides long-term care insurance, mutual funds and retirement-plan services across the US. If you're up to the challenge, then take a chance at this rewarding opportunity!
Position Overview:
The Executive Assistant will provide high-level support to three technology value stream leaders within Client's Foundational Business Technology group.
This role is both strategic and tactical, serving as the operational backbone for the leaders and their extended teams.
Coordinate complex schedules, oversee team rhythms and communications, and manage department-level planning with excellence.
Handle sensitive information with discretion, foster cross-functional relationships, and play an integral role in the execution of key business and administrative priorities.
Pay Rate: $29.09/Hour
Responsibilities:
Executive & Calendar Support:
Manage complex, shifting calendars for three Technology Value Stream Leaders, ensuring seamless coordination and prioritization.
Serve as the primary point of contact for scheduling and meeting logistics, proactively resolving conflicts and enabling focus time.
Meeting & Communication Management:
Prepare meeting agendas, coordinate logistics, manage technology (Zoom, Teams, etc.), and track follow-ups.
Support leadership communications, including drafting talking points, internal updates, and presentations.
Lead planning and logistics for team-wide meetings, business reviews, and offsites.
Operational & Team Support:
Coordinate across multiple teams for event planning and regular operating cadences (weekly, monthly, quarterly).
Track objectives, milestones, and deliverables for team operating priorities.
Prepare polished memos, decks, and reports using Microsoft Office (Word, PowerPoint, Excel).
Travel, Expenses & Finance Coordination:
Manage travel planning and coordinate all logistical needs.
Process and reconcile expenses, invoices, and purchase orders in a timely, accurate manner.
Administrative support for department executives and VIP stakeholders.
Will be supporting up to 3 VPs.
Calendar management.
Meeting coordination.
Correspondence handling.
Document preparation.
Expense reporting.
Data entry and reporting.
Ad hoc administrative tasks.
Required Qualifications:
Ideally 8 - 10 years' Administrative Assistant experience.
Must include a minimum of 5 years' experience supporting Senior/Executive Leadership.
Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
Experience managing multiple calendars and scheduling meetings.
Prior experience handling sensitive information.
Strong written and verbal communication skills, including professional etiquette.
High level of attention to detail.
If hired, you will enjoy the following ECLARO Benefits:
401k Retirement Savings Plan administered by Merrill Lynch
Commuter Check Pretax Commuter Benefits
Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO
If interested, you may contact:
Melissa Francisco
Melissa.Francisco@eclaro.com
6468495125
Melissa Francisco | LinkedIn
Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.
About the Company
ECLARO is an award-winning professional services firm headquartered in New York City and operating in the U.S., Canada and the Philippines. We deliver best-in-class talent solutions through strategic staffing, custom outsourcing & offshoring, and permanent placement for global clients ranging from innovative start-ups to Fortune 50 companies. Every client experience is bespoke, never one size fits all.
Our passion is building long-term relationships, collaborating on creative solutions and solving unique challenges by provi...
Know more