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Cirrus Nexus

Executive Assistant/Operations Coordinator

On site

United Kingdom

Part Time

12-01-2025

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Job Specifications

Location:Remote (UK)
Hours: 15-20 hours per week (Consistent number of hours per week to be agreed upon. Flexible hours between 11 am-7 pm UK time, Mondays-Fridays)
Job Type:Independent Contractor or Employee (candidate's choice)
Start Date:February 1, 2025, or ASAP
JOB SUMMARY:
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant/Operations Coordinator to support our senior leadership team and manage key operational tasks across our UK and US business operations. Cirrus Nexus is a tech start-up developing an ambitious platform serving partners and end-users in the cloud computing industry. This dynamic role involves high-level administrative support, employee and resource management, payroll processing, and client coordination.
The ideal candidate will have a proven track record of providing executive-level assistance, coordinating operations across international teams, and supporting sales initiatives.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Key Responsibilities Executive Support
Provide comprehensive administrative support to the CEO and senior executives, including calendar management, scheduling meetings, and organizing travel arrangements.
Prepare and proofread correspondence, presentations, and reports for senior management.
Coordinate meetings and agendas
Organize quarterly all-hands calls and assist in the preparation of company-wide communications.
Operations Coordination
Manage onboarding for employees in the UK and US offices, ensuring all documentation and processes are completed.
Oversee payroll processing for employees in the UK and US, ensuring accuracy, and timeliness
Liaise with accountants and HR teams to handle pensions, benefits, and other payroll-related tasks.
Coordinate with accountants on VAT returns, accounts payable, and invoicing, keeping accurate records of expenses.
Administrative Support
Perform general administrative tasks, including data entry, document management, and office coordination.
Support recruitment efforts by organizing interviews, onboarding new hires, and maintaining employee records.
Help organize company events and team-building activities.
Sales Assistance and Client Coordination
Provide support to the Sales Director, including maintaining the client database and CRM systems.
Send out client communications, schedule meetings, and follow up on sales-related tasks.
Assist with preparing sales reports, presentations, and other materials as required.
ESSENTIAL SKILLS AND QUALIFICATIONS
Bachelor's degree
2-5 years' experience as an Executive Assistant, Operations Coordinator, or in a similar role.
Strong knowledge of payroll processes
Familiarity with VAT returns, invoicing, and financial record-keeping
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Excellent written and verbal communication skills
Ability to work independently, manage time effectively, and meet deadlines
Right to work in the UK - this role is not eligible for visa sponsorship
PREFERRED SKILLS AND QUALIFICATIONS
Knowledge of sales process and CRM software
Knowledge of the sustainable IT sector
Ability to provide deliverables with a sound work ethic, intellectual curiosity, and exceptional client service
WHAT WE OFFER
Flexible, remote work environment
The opportunity to shape a key role within a growing, dynamic organization
Competitive compensation based on experience

About the Company

We empower businesses through our A.I.-driven cloud management platforms that offer direct control of monitoring and optimizing cloud spend across multiple different cloud service providers. Cloud services demystified so you can enjoy the greatest savings. Contact us to learn more and schedule a demo today. Know more