Business Support Administrator - 12 month Fixed Term Contract
Hybrid
London, United Kingdom
Freelance
12-03-2025
Job Specifications
We are looking for a Business Support Administrator for a 12 month fixed term contract to provide essential administrative and personal assistant (PA) support to senior management and enabling teams. This role requires a detail-oriented professional who can manage a variety of business support functions, ensuring smooth day-to-day operations.
What does the role involve?
Act as first point of contact for Senior Leadership, as assigned to;
Support the management and coordination of schedules, diaries, booking meetings and appointments as required and making the necessary support arrangements such as room bookings
Arrange and book travel and accommodation
Assist with the coordination of company projects and initiatives
Arrange meetings, prepare agendas, and take minutes when required
Assist in financial administration such as processing invoices and expense claims
Support the effective communication amongst the group and throughout the business
Support EA with operational activities such as corporate governance, company risk registers and external audits so that records, databases, and business documents and updated and maintained
Provide general administrative support including document preparation and data entry
Support the Operations and Facilities Advisor with arranging catering, procuring office supplies, and other ad hoc requests
Handle correspondence, emails, post and phone calls, ensuring timely responses
Assist with the coordination of company projects and initiatives as well as social and charity events where additional support is required
Support HR and Talent functions with holiday cover and support in busy peaks with scheduling interviews and arranging onboarding of new employees
Always take personal responsibility for the health and safety of self and others by working within the Health and Safety policy and procedures
Endeavour to improve our social and environmental impact
Any other duties as reasonably required
Requirements
Highly organised, attention to details and able to prioritise tasks
Handle confidential information with discretion and professionalism
Confident and concise communication style both oral and written
Ability to maintain a positive and ‘can do' attitude whilst working under pressure
Understanding of general business operations and ideally some similar experience in EA/PA role
Fully proficient and confident using a wide range of Microsoft Office packages
Self-motivated and able to build relationships quickly
Benefits
Joining us at Fulkers Bailey Russell isn't just about being part of a great team—it's a thrilling journey packed with fantastic perks! We believe we are a great place to work and for people to develop their careers - we strive to satisfy the career aspirations of our people in a friendly, professional, environmentally and socially positive way. Here's what's on offer;
Enjoy 33 days of holiday (including bank holidays), growing with an extra day after five years of service
An additional day off on your birthday
Health cover and benefits from day one and x 2 salary death in service coverage
Annual company bonus and salary review
A company pension
We cover membership fees for relevant professional bodies
Career development, chartership learning support and training opportunities to support your continuous growth
Fulkers Bailey Russell is now a Certified B Corporation, meeting high standards of social and environmental performance. We're dedicated to fostering a diverse and inclusive workplace - diversity in our team leads to creativity, innovation, and better business outcomes, and we promote equal employment opportunities to all qualified applicants, regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. Join us and be part of a team that values and celebrates diversity.
About the Company
Fulkers Bailey Russell is a multi-disciplinary construction consultancy. Our key areas of activity are project management, including PMO, cost management, building surveying, CDM/health and safety, employer's agent, clerk of works and architecture. We are proud to have been featured in Building Magazine's Top 150 Consultants 2024, as well a finalist for the Building Awards Consultant/ Surveyor of the Year in 2024. Know more
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