- Company Name
- Linklaters
- Job Title
- Operational Readiness Project Coordinator - Contract
- Job Description
-
**Job Title**
Operational Readiness Project Coordinator – Contract
**Role Summary**
Coordinate and execute the Operational Readiness (OR) workstream for a large corporate relocation. Manage detailed planning, stakeholder alignment, risk, cost, governance, and change processes to ensure a seamless move to a new headquarters.
**Expectations**
- Deliver the OR plan and migration schedule within agreed timelines.
- Facilitate coordination across sub‑workstreams, Operations, Tech Ops, and the Programme PMO.
- Provide accurate, timely reporting to leadership and support governance bodies.
- Maintain risk registers, action logs, and budgets with proactive issue escalation.
**Key Responsibilities**
- Produce and maintain the single detailed OR and migration plan.
- Liaise with all workstreams, Operations, and Tech Ops to gather requirements and integrate their plans into the master schedule.
- Ensure alignment and hand‑over between sub‑streams; maintain visibility of dependencies.
- Support the Workstream Leader (WSL) in logistics, meeting preparation, activity logs, and progress tracking.
- Maintain risk documentation, assign actions, and monitor mitigation progress.
- Manage costs and contingency in partnership with the central Programme PMO; ensure timely finance activities.
- Compile fortnightly reports from contributors, summarizing status, issues, and action items.
- Act as secretariat for governance bodies: draft agendas, capture minutes, track action completion, and raise escalations.
- Lead change management activities for scope, budget, or programme changes; present to appropriate governance levels.
**Required Skills**
- Project coordination & complex stakeholder management.
- Planning tools (e.g., MS Project, Smartsheet, Jira).
- Risk, issue, and change management processes.
- Budget control and financial reporting.
- Strong written and verbal communication.
- Detail‑oriented, proactive problem solving.
- Familiarity with office relocation, facilities, and service continuity planning.
**Required Education & Certifications**
- Bachelor’s degree (or equivalent).
- 3–5 years of proven project coordination experience, preferably in large organisation relocation.
- PMP, Prince2, or equivalent project‑management certification is an asset.