- Company Name
- ASCAP
- Job Title
- Executive Assistant
- Job Description
-
**Job title**
Executive Assistant
**Role Summary**
Support two executive vice presidents (Licensing & Marketing & Communications) by managing calendars, travel, correspondence, meeting logistics, and administrative tasks. Facilitate licensing, marketing, and event coordination activities, providing organized, proactive assistance to enable executive focus on strategy and stakeholder engagement.
**Expectations**
- Deliver high‑level, accurate administrative support in a fast‑moving, multi‑discipline environment.
- Demonstrate reliability, discretion, and a proactive mindset in anticipating executive needs.
- Maintain professionalism in all interactions, both internal and external.
- Uphold organizational standards for documentation, expense processing, and vendor management.
**Key Responsibilities**
- Manage calendars, schedule meetings, conference calls, and travel itineraries for both EVPs.
- Draft, edit, and send internal and external correspondence.
- Prepare materials (backgrounders, presentations, binders) and provide technical support for Licensing and Marketing meetings.
- Coordinate agendas, event invites, and follow‑up communications.
- Compile data, reports, and presentations using Microsoft Office; incorporate charts, graphs, and summarize findings.
- Track vendor and sponsor contracts, payments, and maintain accurate records.
- Respond to phone calls and emails independently; direct complex inquiries appropriately.
- Manage expense reports, invoices, office supplies, and general office record keeping.
- Assist with marketing of major events (award shows, conferences, EXPOs) and participation in industry conferences.
**Required Skills**
- Advanced proficiency in Microsoft Word, Excel, PowerPoint; Mac OS competence.
- Exceptional written and verbal communication.
- Strong organizational and multi‑tasking abilities with meticulous attention to detail.
- Ability to synthesize information from multiple sources and draw concise conclusions.
- Professional telephone manner and proactive anticipation of executive needs.
- Knowledge of music industry trends is desirable.
**Required Education & Certifications**
- Bachelor’s degree (any field).
- Minimum 2+ years of senior administrative support experience, preferably with marketing or public relations leadership.
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