- Company Name
- CSC Generation
- Job Title
- Personal Executive Assistant
- Job Description
-
**Job Title:** Personal Executive Assistant
**Role Summary**
Provide executive-level, systems‑driven support to the CEO, managing a dynamic, multi‑timezone calendar, coordinating travel and in‑person meetings, and deploying AI and automation tools to streamline workflows. The role requires constant adaptability, high judgment, and an uncompromising focus on detail and confidentiality.
**Expectations**
- Detail‑oriented, quick‑acting support for a senior leader.
- Availability beyond standard office hours, including evenings and occasional weekends.
- Ability to make autonomous decisions with concise problem‑solving while knowing when to seek clarification.
- Comfortable with high‑volume, rapidly changing schedules and sensitive information.
- Strong communication in writing and verbal; able to deliver sharp, candid updates.
**Key Responsibilities**
- Own the CEO’s calendar across Outlook and Google, booking, re‑booking, and canceling meetings worldwide.
- Design and send pre‑meeting reminders (“prep now,” “join in 5,” “leave now”) and adjust alerts for travel congestion or time‑zone shifts.
- Manage up to three in‑person meetings per week; track traffic, transit time, and buffer needs; update reminders accordingly.
- Coordinate travel: monitor flight status, security wait times, airport busyness, recommend buffers, flag risks, and adjust itineraries as necessary.
- Create and maintain a shared decision‑tracking note; nudge stakeholders to follow up on action items.
- Deploy AI tools (ChatGPT, Claude, Gemini, etc.) to draft communications, summarize information, generate checklists, and automate repetitive tasks.
- Build and maintain simple automations (zaps, scripts, shortcuts) that enhance scheduling workflows and reduce manual effort.
- Serve as the CEO’s control tower, ensuring seamless transitions between meetings and priorities.
**Required Skills**
- Advanced calendar management in Outlook & Google Calendars.
- Proficiency with AI platforms (ChatGPT, Claude, Gemini) and automation tools (n8n, Zapier, shortcuts, scripts).
- Excellent time‑management and prioritization abilities.
- Strong written and verbal communication skills.
- High discretion, confidentiality, and professionalism.
- Thick‑skinned, low‑ego, resilient to rapid change.
- Adaptability to non‑traditional hours and urgent schedule changes.
**Required Education & Certifications**
- Bachelor’s degree or equivalent practical experience.
- No mandatory certifications; proven experience with AI/automation tools is essential.