- Company Name
- Manpower Alberta
- Job Title
- Administrative Assistant
- Job Description
-
**Job Title:** Administrative Assistant II
**Role Summary:**
Provides comprehensive executive and operational support to the Operations Manager and regional leadership team, coordinating calendars, travel, meetings, communication channels, office facilities, budget tracking, technical system access, learning administration, and stakeholder engagement across multiple sites.
**Expectations:**
- Deliver proactive, organized, and confidential assistance in a fast‑paced regional environment.
- Communicate effectively across internal and external stakeholders.
- Demonstrate initiative, problem‑solving, and decision‑making while maintaining high attention to detail.
- Support virtual collaboration for a geographically dispersed team while managing onsite operations.
**Key Responsibilities:**
- Manage calendars, travel, expenses, and vacation schedules for senior leaders.
- Coordinate internal and external meetings: invites, agendas, presentations, minutes, logistics, and follow‑ups.
- Serve as primary liaison for office operations, including reception, mail, contractors, supplies, building maintenance, and service tickets.
- Oversee communication tools (SharePoint/Teams), distribution lists, phone directories, and share information with regional staff.
- Create and rotate Duty Manager and Supervisor schedules; consolidate and distribute operational materials.
- Assist with SAP entries, SRO tracking, invoice processing, and expense submissions.
- Process system access requests (SailPoint), provide Power BI reporting, resolve server/equipment issues, and general clerical tasks.
- Act as Workday Learning Administrator: edit offerings, extract reports, update ILT completions, and support onboarding.
- Manage quarterly spend updates, project submissions, media announcements, and community investment communications.
- Contribute to internal committees, projects, and additional assignments.
**Required Skills:**
- Proficiency in SAP, Workday, SailPoint, SharePoint, Power BI, MS Office Suite.
- Advanced calendar and travel coordination.
- Strong written and verbal communication, interpersonal, and collaboration.
- High organizational and time‑management capability; independent prioritization.
- Detail‑oriented documentation and reporting.
- Critical thinking and decision‑making.
- Discretion with sensitive information.
**Required Education & Certifications:**
- Post‑secondary education in Business Administration or a related field.
- Minimum 3 years of experience in an administrative, executive assistant, or comparable role.