Zellis

About the Company

With over 50 years' experience and almost 2,000 employees, Zellis provides payroll, HR and managed services to UK and Ireland based companies with over 500 employees. We are the largest business of this nature in the UK counting a third of the FTSE 100 as customers, serving over 5 million of our customers' employees and processing in excess of 60 million payslips a year.

We are also the people behind ResourceLink, the award winning Payroll and HR software.

Listed Jobs

Company Name

Zellis

Job Title

Executive Assistant

Job Description

Job title: Executive Assistant Role Summary: Serve as the primary aide to the CEO and CPTO of the Zellis business unit, managing executive calendars, communications, and logistics to maximize leadership effectiveness. Provide high‑level, discreet support across internal and external stakeholder engagement, project coordination, and executive office operations, with a strong focus on process improvement and strategic alignment. Expactations: - Immediate readiness for a fully remote, fixed‑term maternity cover role until October. - Proactive, self‑directed work with minimal supervision while maintaining a professional and confidential demeanor. - Ability to prioritize competing demands, maintain composure under pressure, and deliver results independently. Key Responsibilities: - Maintain complex diaries and inboxes for the CEO and CPTO, ensuring optimal time allocation. - Coordinate leadership, board, and client meetings, including agenda preparation, briefing notes, and follow‑up action items. - Serve as liaison between executives, internal teams, customers, and partners, ensuring clear, timely communication. - Manage confidential matters with the highest integrity. - Organize travel itineraries and related logistics, optimizing cost and efficiency. - Lead or support executive‑initiated special projects, ensuring alignment with business goals and timely delivery. - Maintain accurate records, meeting minutes, and action trackers. - Identify and implement process enhancements to elevate executive support quality. Required Skills: - Minimum of 3‑5 years as a senior Executive Assistant or business support professional. - Strong grasp of business operations and executive priorities. - Advanced organizational and time‑management capabilities with exceptional prioritization and multitasking skills. - High‑level written and verbal communication with meticulous attention to detail. - Discretion, integrity, and confidentiality. - Professionalism and emotional intelligence conducive to senior stakeholder engagement. - Calm under pressure, adaptable, and independent. - Proficiency in Microsoft Office, Teams, SharePoint, and other collaboration tools. - Positive, proactive, continuous‑improvement mindset. Required Education & Certifications: None specified; suitable candidates should possess relevant senior‑level assistant experience and strong skill set.

London, United kingdom

Remote

09-03-2026