- Company Name
- GTM OUEST
- Job Title
- Assistant administratif BTP F/H
- Job Description
-
**Job Title:** Administrative Assistant – Construction (BTP) F/H
**Role Summary:**
Provide comprehensive administrative support for a defense‑building construction site, reporting to the Director of Works. Manage project documentation, subcontractor contracts, and daily office operations to ensure smooth site administration and compliance with group standards.
**Expectations:**
- Minimum 3 years of experience in a similar administrative role within the construction (BTP) sector.
- Bac+2 (associate degree) in Administration, Office Management, or related field.
- Proficient with Microsoft Office, Teams, and document‑management software.
- Strong written communication, organizational rigor, and ability to work autonomously.
**Key Responsibilities:**
- Administer project dossiers: manage contracts, service orders, amendments, capacity certificates, and related documents.
- Upload and distribute documents through the document‑management system; circulate PPSPS and meeting minutes.
- Track client satisfaction surveys, client situation reports, and bank guarantees.
- Maintain the project administrative dashboard and control site access.
- Prepare and process subcontractor, service, and supply contracts: compile files, issue orders, obtain approvals, and manage bank guarantees.
- Draft, circulate, and obtain signatures for contracts, amendments, and final accounts.
- Update subcontractor performance dashboards per project.
- Handle routine office tasks: mail, front‑desk reception, telephone, electronic archiving, and correspondence.
- Coordinate production workforce administration (training records) with HR.
- Ensure deployment of group‑wide standards and procedures.
**Required Skills:**
- Advanced proficiency in MS Office (Word, Excel, PowerPoint) and Teams.
- Experience with electronic document‑management systems.
- Solid understanding of construction contract administration and subcontractor management.
- Excellent drafting skills for emails, letters, reports, and meeting minutes.
- Strong interpersonal abilities for internal and external stakeholder communication.
- High level of accuracy, organizational skills, and ability to work independently.
**Required Education & Certifications:**
- Bac+2 (or equivalent) in Administrative Assistance, Office Management, or related discipline.
- No specific certifications required; relevant professional training in construction administration is a plus.