Baycrest

www.baycrest.org

1,347 Employees

About the Company

Headquartered on a 22-acre campus in Ontario and fully affiliated with the University of Toronto, Baycrest is the global leader in developing and providing innovations in aging and brain health. Baycrest is unique in the world, combining a comprehensive system of care for aging patients, one of the world's top research institutes in cognitive neuroscience, dedicated centres focused on mitigating the impact of age-related illness and impairment, and unmatched global knowledge exchange and commercialization capacity. An independent benchmarking study concluded that few institutions match the breadth and uniqueness of the integrated models of service delivery and the calibre of translational research at Baycrest.

Listed Jobs

Company Name: Baycrest
Job Title: Administrative Secretary, Clinical Services
Job Description: **Job title:** Administrative Secretary, Clinical Services **Role Summary:** Provide high‑level administrative support to the Directors of Inpatient Services and Interprofessional Practice, Pharmacy and Hospital Quality. Manage communication, document preparation, budgeting, committee coordination, and logistical arrangements for meetings and events in a clinical environment. **Expectations:** - Maintain accuracy and confidentiality in all documents and communications. - Demonstrate initiative and sound judgment in problem‑solving and decision‑making. - Work independently, prioritize tasks, and meet deadlines. - Adapt to evolving scheduling and logistical demands. **Key Responsibilities:** - Compose, edit, and distribute documents (minutes, agendas, memos, reports, proposals, letters of offer/appointment). - Develop and sustain organized electronic and paper filing systems for quick retrieval. - Assist Directors in preparing budgets and track expenditures; reconcile with budget statements. - Coordinate and support committees, task forces, and other group activities. - Lead meeting logistics: book rooms, set up teleconferencing, arrange catering, distribute agendas and materials, and communicate with attendees. - Maintain funding agreements and program contracts as applicable. - Handle reporting and payment processes for foundation‑funded programs. - Track and summarize performance metrics against operational work plans (KPIs, CEO reports, milestones). **Required Skills:** - Typing speed ≥ 40 WPM. - Proficiency in MS Word, Excel, Outlook (including calendar management). - Strong written and verbal communication. - Excellent organization; ability to manage multiple tasks simultaneously. - Judgment and decision‑making ability; initiative. - Ability to handle highly sensitive, confidential information. - Knowledge of medical terminology (asset). - Prior experience coordinating boards or major committees (asset). **Required Education & Certifications:** - Grade 12 completion. - Minimum of 2 years community college coursework in Office Administration or equivalent (e.g., Centennial College – Office Administration – General) or comparable work experience. - Healthcare administrative experience preferred; certification in Office Administration or related field is an asset.