- Company Name
- SolarPower Europe
- Job Title
- Office & Workplace Coordinator
- Job Description
-
**Job Title**
Office & Workplace Coordinator
**Role Summary**
The Office & Workplace Coordinator ensures the efficient day‑to‑day operation of the office environment, delivers HR and IT administrative support, and coordinates cross‑departmental projects. The role combines facility management, meeting and event support, basic IT troubleshooting, and project coordination to maintain a welcoming, organized workplace.
**Expectations**
- Act as the primary point of contact for office matters, providing a professional and supportive environment.
- Deliver reliable support across HR, IT, and event functions, managing multiple priorities while maintaining high service quality.
- Demonstrate initiative and ownership in process improvement, sustainability, and technology roll‑outs.
**Key Responsibilities**
1. **Office & Facilities Management**
- Maintain common areas (kitchen, lobby, meeting rooms) clean, stocked, and welcoming.
- Order office supplies, manage consumables, and oversee equipment maintenance (coffee machines, copiers).
- Handle reception duties: greet visitors, approve deliveries, enforce access control.
- Coordinate cleaning services and general upkeep.
2. **Meeting & Event Support**
- Schedule and prepare meeting rooms; set up IT, catering, and hybrid conference equipment.
- Organize team events, celebrations, and ad‑hoc gatherings in partnership with the Events team.
- Build and maintain supplier relationships for catering and event services.
3. **HR & IT Administrative Support**
- Coordinate learning/training logistics and schedule.
- Support onboarding/off‑boarding: create IT tickets, prepare welcome kits, and manage access rights.
- Publish job vacancies and assist recruitment coordination.
- Provide basic first‑line IT support (account access, app setup, simple troubleshooting).
- Coordinate complex IT issues with external vendors and aid in new tool roll‑outs.
- Monitor and renew IT equipment inventory.
4. **Transversal Project Coordination**
- Support internal improvement initiatives (process upgrades, collaboration tools, sustainability projects).
- Coordinate cross‑departmental projects, ensuring clear communication, timelines, and deliverables.
**Required Skills**
- Exceptional organizational and multitasking abilities
- Strong interpersonal and communication skills
- Proactive, solution‑oriented mindset with ownership spirit
- Microsoft 365 proficiency
- Basic IT troubleshooting capability
- Fluent in English
**Required Education & Certifications**
- Bachelor’s degree or equivalent professional qualification in Business Administration, Human Resources, Information Technology, or related field.
- Any relevant certification in office management, project coordination, or IT support (e.g., ITIL Foundation, Project Management Foundations) is desirable.