- Company Name
- Colliers
- Job Title
- Executive Assistant to Chief Growth & Transformation Officer, Chief Financial Officer and HR Director
- Job Description
-
**Job Title:** Executive Assistant to Chief Growth & Transformation Officer, Chief Financial Officer and HR Director
**Role Summary**
Provide high-level administrative and strategic support to three senior executives (CGTO, CFO, HR Director) to ensure operational efficiency, coordination, and stakeholder engagement.
**Expectations**
Manage complex executive calendars, correspondences, and cross-functional projects. Anticipate needs, prioritize tasks, and maintain confidentiality in high-pressure environments.
**Key Responsibilities**
- Manage diaries, bookings, and logistics for three senior executives, resolving scheduling conflicts across time zones.
- Monitor and prioritize emails, draft responses, and prepare briefing materials for meetings, board sessions, and client engagements.
- Arrange domestic and international travel, including visas, itineraries, accommodation, and expense reconciliation.
- Lead meeting preparations (agendas, presentations, documents) and document outcomes with actionable follow-ups.
- Act as a liaison between executives, internal teams, and external stakeholders to foster collaboration and alignment.
- Support project coordination and reporting for strategic reviews, including data consolidation and analysis.
- Maintain high-standard administrative processes, onboarding for senior hires, and confidential file management.
**Required Skills**
- Exceptional organizational, time-management, and multitasking abilities.
- Advanced written/verbal communication and email drafting.
- Discretion in handling sensitive information and building executive relationships.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and virtual meeting platforms (Teams, Zoom).
- Autonomy to anticipate needs, prioritize tasks, and deliver results under pressure.
**Required Education & Certifications**
- Demonstrable experience supporting C-suite executives (minimum 3+ years).
- Proven expertise in diary management, stakeholder liaison, and complex travel coordination.
- Proficiency in producing high-quality documentation and meeting minutes.
- Preference for exposure in professional services or corporate environments.