- Company Name
- CI&T
- Job Title
- Office Assistant
- Job Description
-
**Job Title**
Office Assistant
**Role Summary**
Support the daily operations of a London office while providing executive assistance to senior leaders. Manage office facilities, procurement, events, travel, and client interactions to ensure a smooth and professional workplace environment.
**Expactations**
- 1–3 years of office administration or workplace support experience.
- Excellent written and verbal communication in English.
- Strong organisational, multitasking, and problem‑solving skills.
- Proficiency in Google Workspace, Microsoft Excel, and general IT literacy.
- Ability to liaise confidently with vendors, suppliers, and service providers.
- Professionalism, discretion, and calm under pressure.
**Key Responsibilities**
1. **Daily Office Operations** – open and set up office, maintain cleanliness and supplies, receive parcels.
2. **Facilities & Workplace Support** – manage meeting‑room bookings, IT/AV checks, building maintenance, access passes, health & safety record‑keeping.
3. **Purchasing & Stock** – support purchasing, raise POs, track office supplies and refreshments.
4. **Events & Travel** – coordinate office events, client catering, complex travel itineraries, and team logistics.
5. **Client & Team Experience** – greet clients, assist colleagues with diaries and ad‑hoc admin, maintain spreadsheets and basic reporting.
6. **Executive Support** – prioritise workloads, manage calendars across time zones, prepare agendas, track expenses, handle enquiries, assist research and special projects, offer personal assistance as needed.
7. **Coordination & Communication** – liaise with internal departments (HR, Finance, etc.) and external stakeholders, anticipate scheduling conflicts, share knowledge, support consistent team workflows.
**Required Skills**
- Office administration & workplace support
- Calendar & diary management
- Vendor & supplier liaison
- Travel and event coordination
- Google Workspace, Microsoft Excel, basic IT
- Written & verbal communication (English)
- Organisational & multitasking abilities
- Attention to detail, problem solving, discretion
**Required Education & Certifications**
- High‑school diploma or equivalent; further qualifications in business administration, office management, or related fields preferred. No mandatory certifications.