Job Specifications
The Executive Assistant/Project Administrator provides high-level administrative support to the Senior Leadership Team as assigned. As a highly organized coordinator of people and processes, the Executive Assistant/Project Administrator serves as a key support to the Senior Leadership Team of Inmar, enabling the achievement of organizational objectives and key results.
This position is based onsite at our Corporate Headquarters in Winston-Salem, NC. The standard work schedule for this role is Monday through Friday, 8:00 a.m. to 5:00 p.m. Some flexibility may be required to meet business needs.
Primary Accountabilities
Administrative (70%)
Provide high-level administrative support and assistance to the Executive Leadership and/or other assigned leadership staff.
Perform a wide range of administrative and general support duties of a highly responsible and confidential nature in support of the Senior Leadership Team.
Maintain and prioritize daily schedules and workload.
Work independently, receiving a minimum of detailed supervision and guidance, and assist in the planning of team building, town halls, and other events.
Perform clerical and administrative tasks including drafting letters, processing invoices and reports, scheduling appointments, and coordinating meetings.
Proactive management of travel and priority juggling again calendar. Coordinate calendar along with priorities, ensuring priorities are constantly being updated and understood.
Demonstrate the ability to take concepts and turn them into working drafts for presentations and communications.
Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.
Responsible for maintaining records and performing additional duties as assigned by executives.
Project Coordination (30%)
Demonstrate project management skills to help facilitate planning and execution.
Demonstrate basic knowledge of the cadence of planning processes.
Responsible for gathering and maintaining required documentation and signoffs according to internal policies.
Track at-risk metrics and facilitate action planning to keep projects on track.
Preparing, updating, and maintaining project documents, reports, schedules, and records.
Required Qualifications
4-6+ years of experience working as an Executive Assistant or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities needed to complete the job responsibilities
Associates in business or related field; Bachelor's degree preferred
Demonstrated project management experience preferred
Excellent verbal and written communication skills
Excellent organizational skills and strong attention to detail
Excellent time management skills with a proven ability to meet deadlines
Ability to function well in a high-paced and at times stressful environment
Ability to interact and develop relationships
Extremely proficient with Google Suite or similar software with the ability to learn new or updated software
20-25% annual over night travel expected
Individual Competencies
Communication: Ability to give and receive messages and information in written, oral, and visual formats clearly and succinctly for a complete understanding of meaning and intent. Must possess excellent written and verbal communication skills and ability to interact successfully and collaboratively with others
Innovation: Ability to develop, sponsor, or support the introduction of new and improved methods, products, procedures or technologies.
Analytical and Critical Thinking: Ability to tackle a problem using a logical, systematic sequential approach.
Problem-Solving: Gathers and analyzes information to generate and evaluate potential solutions to problems, issues, and challenges while weighing the accuracy and relevance of the facts, data, and information.
Accountability: Sets clear goals, objectives, expectations, and responsibilities and monitors the process, progress, and results to hold self and others accountable for measurable actions and results.
Effective Execution: Gathers and analyzes information to generate and evaluate potential solutions to problems.
Teamwork: Builds relationships and works cooperatively with others, inside and outside the organization, to accomplish objectives, leverage information and achieve results.
Collaboration: Works collaboratively with others to achieve group goals and objectives.
Authenticity: Builds legitimacy by being positive, and trustworthy, and promoting openness through honest and ethical relationships.
Continuous Learner: Demonstrated ability and desire to continue developing and growing as a professional through a combination of on the job and independent efforts to enhance professional capabilities.
The physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential f
About the Company
Welcome to Inmar Intelligence, recently certified a Great Place to Work(r)! Through curiosity and the intelligent use of data and technology, we make businesses smarter to improve consumers' lives. We've been a partner to brands, retailers and healthcare organizations for over 40 years -- designing, building and operating reliable, dynamic solutions to create greater efficiencies and enable connections that unlock the potential of sophisticated marketplaces. $120B of commerce runs through our market-driven platforms each yea...
Know more