Job Specifications
WHAT - Summary & Purpose Of The Position
Through the understanding of the global real estate, and workplace strategy, the Global PMO, Data & Analytics and Admin Coordinator supports the global the global team cross the three pillars, Real Estate, Transformation projects and Workplace operations with the execution and tracking of projects, consolidation, reporting and processing of data as well as, administrative tasks as e.g. Purchase Order creation, tracking and coordination of team activities
The Role is supporting the developing of the playbook of global standards and processes to drive consistency in service delivery across the portfolio. And the role is responsible for keeping CREW intranet up to date with information reg governance, ongoing and finalized projects etc.
In addition, the role is responsible to implement a global reporting framework for the department's activities and the portfolio with regular Management Reports to key stakeholders and to create portfolio insights to drive proactive decision making.
Key Accountabilities
WHAT - Main Responsibilities & Technical Competencies
The Global PMO, Data & Analytics and Admin Manager is accountable for supporting the global team reg Transformation project tracking, team activities tracking, data & analytics reporting framework and administration of e.g. purchase orders.
Accountable for updating the global projects plan and consolidate the annual Capital Investment Plan, ensuring projects align to the objectives and strategic priorities of Real Estate and Workplace team and the wider business.
Supports the alignment of projects across the portfolio to Ipsen strategic priorities, global strategies, and ensuring all projects deliver value on time and to budget.
Track the prioritizing of projects across a rolling period
Supports in developing the global projects playbook which outlines global standards, processes, control frameworks, and projects preferred supplier list to drive consistency across the delivery of projects and maintenance of data.
Proactively engages with stakeholders across functions when required, to discuss project requirements and plans
Acts as the main point of contact for major project requests, working closely with the Real Estate and Workplace teams to gather requirements from business stakeholders.
Develops the project reporting tool to support the monitoring of projects and track progress aligned with the Global Projects Director
Leads on identifying external trends and industry leading practices that can be incorporated into global project strategies to improve delivery
Ensure that sustainability is incorporated into design and construction of all real estate projects to support Ipsen's ESG Framework.
Global Stakeholder Engagement
Support across the team to develop and maintain close relationships with senior business stakeholders to understand the current and future needs of the organisation
Proactively engages with stakeholders, when required, to discuss projects to deliver value and provide tailored recommendations.
Works closely with the Global Real Estate and Workplace team to deliver standards and framework aligned with requirement
Provides project management and data and analytics expertise and external market insights with the business, when required, to inform decision-making and deliver value across the business.
Global PMO, Data And Analytics Management
Accountable for the delivery of all projects, ensuring they are delivered on time, within budget and to agreed requirements
Leads on tracking the status of projects within the global projects plan and identifying dependencies, risks and opportunities for synergies across regions and projects
Reviews and feeds projects requirements into the global projects plan to identify and mitigate risks impacting any in-flight / planned projects
Works closely with Workplace Operations nd Procurement teams to support global standards outlined in the global project's playbook are included within project contracts
Reviews project business case to provide input and feedback ahead of socialization with the business stakeholders
Supports the development of annual Real estate and Facilities budgets by providing forecast of global capital expenditure and planned operational expenditure.
Ensures global projects data is shared for appropriate cleansing, storage, analysis and to enable a central view of data across the portfolio
Supports and updates the global projects playbook which includes standards, processes, control frameworks, and projects preferred supplier list to drive consistency across the delivery of major projects
Embeds the Ipsen values in the daily work
Global Projects Supplier Management
Tracking supplier performance and delivery of project requirements on behalf of Ipsen
Works with the Workplace operations team and Procurement to ensure global standards and best practices outlined in the global major projects playbook are included within individual major proje
About the Company
We are a global biopharmaceutical company with a focus on bringing transformative medicines to patients in three therapeutic areas: Oncology, Rare Disease and Neuroscience.
Our pipeline is fueled by external innovation and supported by nearly 100 years of development experience and global hubs in the U.S., France and the U.K. Our teams in more than 40 countries and our partnerships around the world enable us to bring medicines to patients in 88 countries.
For more information, visit ipsen.com.
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