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Personal Assistant - Private Family Office

Personal Assistant - Private Family Office

On site

London, United kingdom

£ 55,000 /year

Junior

Full Time

14-10-2025

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Skills

Time Management Attention to detail Recruitment

Job Specifications

Reference: JH6659

Salary: PS40,000 - PS55,000

Location: The City, London

A hugely successful family investment office is looking for an accomplished and ambitious PA to join their team as PA to the CEO and Senior Partner. This role will also involve some ad-hoc support to the COO. Based in beautiful offices in The City, you will form part of an incredibly friendly team. This role also offers a small portion of private PA support the CEO and Senior Partner.

Duties include:

Diary management - scheduling meetings and appointments in business diaries and the domestic diaries of the Senior Partner and CEO Meeting management - scheduling, preparing rooms and documentation
Extensive telephone liaison at all levels - internal and external, including with UHNW clients
Acting as point of contact
Managing logistics for all national and international travel arrangements, including visas, itineraries, and any necessary paperwork/administration
Compiling itineraries and agendas
Processing invoices and expenses
Assisting with the preparation of reports and presentations
Assisting with the management of the home estate on behalf of the Senior Partner/CEO, including: managing utility bills, liaising with domestic staff; and management of school diary requirements
Administrative support to the CEO/Senior Partners' charity, as required Travel booking support for the Company's UHNW clients, as required

Person specification:

Min. 3 years experience in a similar PA role UHNWI experience desirable
Confident, driven, articulate
Expectational attention to detail and strong written and verbal commutation skills
Committed team player
Utmost confidentiality, discretion and diplomacy
High attention to detail, accuracy, time management and conscientiousness

Bain and Gray are equal opportunities employers. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.

About the Company

A trusted and invested partner, nurturing and developing talent and transforming careers. Bain and Gray specialise in Executive business support. Supplying our clients with outstanding permanent, temporary and contract roles for contingent and retained work in London and finding our candidates roles that fulfill their career aspirations. Bi-annual market insights on the recruitment landscape in London keeps our clients and candidates up to date. Know more