Skills

Communication Time Management Stakeholder Management Problem-solving Attention to detail

Job Specifications

Administrative Assistant

3-Month Contract

An elite international law firm is delivering an ambitious transformation programme to reimagine how its business teams work with the practice and deliver an exceptional client experience.

To support this project, they are seeking a highly organised Administrative Assistant (Scheduler) to join the firm's London office on a 3-month contract. This is an exciting opportunity to play a key part in a major strategic initiative within one of the most respected names in the legal world.

You will work closely with senior HR and project leaders; you'll be responsible for coordinating complex diaries, scheduling meetings, and managing logistical details across multiple stakeholders and time zones.

Your work will directly support the successful delivery of a large-scale organisational change programme.

Key responsibilities include:

* Managing complex calendars, scheduling and coordinating high-level meetings

* Liaising with internal and external stakeholders, ensuring clear communication of logistics, materials, and agendas

* Booking meeting rooms, arranging technology (Teams/video conferencing), and coordinating with facilities and IT

* Maintaining accurate meeting records, tracking responses, and circulating documentation

* Ensuring strict confidentiality when handling sensitive information

* Supporting process improvements to enhance scheduling efficiency

You'll bring a confident, professional approach and the ability to handle multiple priorities with precision and discretion.

You will have:

* Proven experience in a coordination, scheduling, or administrative support role -- ideally within legal, consultancy, or financial services

* Excellent organisational and time management skills

* Strong interpersonal communication and stakeholder management abilities

* A high level of professionalism, discretion, and attention to detail

* Confident use of Outlook, Teams, and document management systems

* A proactive, problem-solving mindset and a calm approach under pressure

This role offers hybrid working, with two days in the office.

About the Company

Montresor Legal is an executive recruitment consultancy specialising in the placement of Finance, Corporate and Dispute Resolution lawyers. Based in London's West End we service a client base of top law firms, investment banks, asset managers and a range of other businesses across Europe, Asia and the US. Our consultants are specialist in their particular area of practice, ensuring they have unrivalled knowledge of their industry and access to the key individuals within law firms, in-house legal teams and business lines. Know more