Job Specifications
Job Description
Job Title: Office manager / Admin Assistant
Type of Engagement: 1-year contract (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Onsite in Palo Alto, CA
Job Overview
Our client, a global early-stage venture capital firm, is seeking a resourceful, detail-oriented Office Manager to oversee day-to-day operations and ensure a seamless experience for our investment team, visitors, and portfolio partners. This position blends administrative excellence, operational ownership, and people-first office management. The ideal candidate is proactive, professional, and comfortable working in a fast-moving environment with founders, investors, and cross-border partners. Prior experience in venture capital, private equity, or the startup ecosystem is preferred but not required.
Essential Job Responsibilities
Office Operations & Facilities
Manage daily office operations including supply inventory, vendor relationships, facilities coordination, and workplace standards.
Serve as the primary point of contact for building management, IT support, and external service providers.
Ensure the Palo Alto office remains organized, fully stocked, and welcoming for staff and guests.
Administrative & Team Support
Oversee scheduling for executives and team members across multiple time zones.
Support travel logistics, expense reporting, and procurement through systems such as SAP, Ariba, Concur, and Microsoft Office (training provided).
Prepare and maintain documents, spreadsheets, presentations, and confidential materials with accuracy and discretion.
People & Culture Support
Greet founders, partners, and guests; manage meeting room setups and assist with in-office events and team gatherings.
Coordinate onboarding logistics for interns and new hires, including IT setup, workspace preparation, and HR administration.
Contribute to a positive, professional, and inclusive office environment.
Project & Executive Support
Provide support to the Regional Managing Director and investment team on special assignments, project tracking, and initiatives.
Assist with basic budgeting tasks, reporting, and maintaining internal databases and documentation.
Own ad hoc projects that improve operational efficiency and elevate the overall office experience.
Required Skills & Experience
High school diploma or GED required; associate’s or bachelor’s degree preferred.
Minimum of 3 years of administrative, office management, or operations experience
Strong communication skills with a professional, polished presence.
Proficiency in Microsoft Office Suite
Demonstrated discretion, confidentiality, and sound judgment.
Highly organized, reliable, adaptable, and able to manage multiple priorities in a dynamic environment.
Comfortable working onsite full-time in the Palo Alto office.
Big Bonus Points If You Have
Experience in venture capital or startups is a plus but not required.
Familiarity with SAP, Ariba, or Concur is a plus (training available).
Job Requisition # 39950
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A reasonable estimate of the pay range for this role is $55.00 - $58.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
About the Company
Alliance of Professionals & Consultants, Inc. (APC), is an award-winning, certified business in operation since 1993. APC provides top IT, data analytics, marketing, engineering, land survey & development, and other highly skilled talents. Additionally, APC offers a full suite of business solutions in four key strategic practice areas: Ecosystem Modernization and DataOps, Information Management & Analytics, Cloud, Enterprise & Operations, and security. Headquartered in Raleigh, NC, the Native American-owned company has satel...
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