Job Specifications
What We're All About.
We find, when we come together in the pursuit of excellence, great things happen. And that's how we do things at Quantexa - together. Our business is data, but our culture is collective. We're about growth - but not just the bottom line. We create a culture where people feel empowered to do their best work. We might work across continents and time zones, but that doesn't stop us from collaborating. We're connected. We celebrate our successes together, and we unite to tackle the challenges. 41% of our colleagues come from an ethnic or religious minority background. We speak over 20 languages across our 47 nationalities, creating a sense of belonging for all.
At Q, we're looking for people who share that vision. People like you.
The opportunity.
Quantexa is looking for a Global Facilities Manager on a 12-month fixed-term contract, where you'll be empowered to create environments that help every Quantexan thrive. Reporting to our VP of Operations, you'll champion operational excellence and play a key role in opening new offices, supporting relocations, and ensuring our spaces truly reflect our collective values. This is your opportunity to shape the future of our global workplace, tackle complex challenges, and make a meaningful impact for our teams across continents.
What You'll Be Doing
Your responsibilities will span our global footprint, ensuring our spaces reflect our values and empower our teams to do their best work. You'll also lead and support one direct report who covers our APAC portfolio of offices.
Core responsibilities:
Oversee global office maintenance, including cleaning, utilities, and ensuring all spaces are welcoming and efficient
Support office openings and relocations, helping our teams settle and succeed wherever we grow
Own and implement UK Health & Safety requirements, while providing oversight for health and safety in our international locations
Act as the main point of contact for office-related matters across all global sites
Day-to-day activities:
Manage daily operations of facilities worldwide, ensuring smooth functioning and minimal disruptions
Liaise with building management for maintenance, security, fire safety, and refurbishment projects
Build and maintain strong relationships with service providers, contractors, and vendors - negotiating and managing contracts to deliver value
Order and maintain office supplies, including furniture, stationery, refreshments, and kitchen essentials
Ensure all offices meet health and safety requirements and comply with relevant legislation
Oversee distribution of incoming mail and packages
Collaborate with the finance team to monitor and manage office-related expenses
Coordinate with local office representatives to standardise facility processes and practices
Identify and mitigate risks related to facilities operations, preparing for and managing incidents such as natural disasters and unforeseen disruptions
Report on global office space utilisation, supporting data-driven decisions for our workplace strategy
Requirements
What you'll bring.
Technical skills:
Proficiency in Microsoft Office (Excel, Word, PowerPoint) to support seamless operations
Experience with project management platforms such as Asana, Trello, and Jira, enabling effective coordination and delivery
Familiarity with communication tools, including Slack and Microsoft Teams, to connect and collaborate across our global teams
Knowledge of local health and safety standards (e.g., ISO 45001), ensuring our workplaces are safe and compliant
Understanding of IT basics to work closely with IT teams and support office equipment needs
Soft skills:
Active listening, with a genuine interest in understanding the needs of teams and employees across our global offices
Multitasking, balancing multiple responsibilities and stakeholders in a fast-paced, international environment
Strong time management, prioritising tasks effectively - especially when managing operations across different time zones
Analytical thinking, evaluating situations and identifying efficient, cost-effective solutions
Proactive problem solving, anticipating challenges and addressing them before they escalate
Decisive under pressure, making sound decisions quickly during emergencies or unexpected issues
Empathy, supporting employees' needs and fostering a sense of belonging in our multicultural community
Collaboration, working seamlessly with departments, stakeholders, and external partners to achieve shared goals
Relationship building, nurturing trust and strong connections with employees, leadership, and vendors
Benefits
Our perks and quirks.
What makes you Q will help you to realize your full potential, flourish and enjoy what you do, while being recognized and rewarded with our broad range of benefits.
Competitive salary
Company bonus
25 days annual leave (with the option of buying up to 5 days, and rolling over up to 10), plus national holidays + your birthday off!
Pension schem