Job Specifications
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Job Description:
VAS Aero Services is looking for a HR Assistant (Contract) to join our HR & Security team in Seattle, Washington.
This position performs a variety of human resources administrative duties to assist in the efficient department operation. Primary responsibility is in supporting recruiting, training, security and employee communication.
This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus/VAS in America.
Primary Responsibilities::
HR Support
Serve as a point of contact for employee and manager questions related to policies, benefits, and system navigation.
Partner with leadership on talent assessments, succession planning, and key talent moves.
Support creation, review, and updates of position descriptions for new roles, reclassifications, and backfills.
Acts as a liaison and clearing house for data and information between HRBPs, HRIS, Payroll, Compensation & Benefits and expatriation activities.
Maintain awareness of employment laws and HR best practices to support compliance with company policies and labor regulations.
Maintain confidentiality of sensitive employee and organizational data
Provide communication and response to employee HR related questions, re-direct and escalate as applicable.
Provides administrative support to the Director of Human Resources
Initiates background screening and drug testing
Plans and executes employee engagement activities
Drafts internal communication for review and disbursement by the Director of HR
Other duties as assigned
Reception :
Answers phones and directs phone calls to appropriate staff members
Greets visitors and directs them to the proper location
Maintains security in front lobby by screening all visitors
Maintains visitor log
Issues and collects identification badges
Maintains lobby area
Assists various departments with administrative projects
Other duties as assigned
Security:
Maintain Lost & Found property
Conducts other assignments in accordance w/ Airbus Security SOP
Badge Creation and assignment
Administrative tasks on demand for access control including, but not limited to: Adding / Removing Access per request & approval, Temporary Access for Visitors
Support security by noting and address any unusual activities identified on CCTV
Conduct & investigate recorded events at request of Airbus Security
Qualified Experience and Training:
Associate’s degree in Human Resources or related discipline or equivalent experience
3+ Years Experience in HR related field
Strong computer skills (Word, Excel and PowerPoint)
Physical Requirements:
Onsite: 100%
Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings.
Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms.
Speaking: able to speak in conversations and meetings, deliver information and participate in communications.
Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts.
Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs.
Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs.
Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.
Sitting: able to sit for long periods of time in meetings, working on computer.
Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.
Standing: able to stand for discussions in offices or on production floor.
Travel: able to travel independently and at short notice.
Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces.
Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site
Administrative position only PPE required: Steel-toed shoes are required for all shop floor visit, appropriate hearing/eye protection may also
About the Company
Airbus pioneers sustainable aerospace for a safe and united world. The Company constantly innovates to provide the most efficient and technologically-advanced solutions in aerospace, defence, and connected services. In commercial aircraft, Airbus offers the most modern and fuel-efficient airliners. Airbus is also a European leader in defence and security and one of the world's leading space businesses. In helicopters, Airbus provides the most efficient civil and military rotorcraft solutions worldwide.
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