Job Specifications
Join us at Lawson Sales (a part of the Reesink group)! If you are looking to join a company of motivated people who make a difference and your skills align with our description, you have found us! We look forward to hearing from you.
AP/AR is responsible for the accurate processing of both customer receivables and vendor payables related to equipment sales, parts, service, rentals, and other dealership activities. This role supports strong cash flow management, maintains accurate financial records in accordance with company policies and accounting procedures, and works closely with Sales, Service, Parts, and external vendors to resolve billing discrepancies and payment matters in a timely and professional manner.
This position plays a key role in maintaining financial accuracy, supporting internal controls, and ensuring positive relationships with both customers and suppliers.
Key Duties And Responsibilities
Accounts Receivable (AR)
Prepare, review, and issue accurate customer invoices for equipment sales, parts, service work orders, rentals, and other dealership transactions
Verify transactions comply with internal accounting procedures, sales agreements, and customer terms
Maintain the accounts receivable subledger, including customer account setup, credit limits, and payment terms
Apply and allocate customer payments accurately (cash, cheque, EFT, credit card, etc.)
Follow up on overdue accounts professionally to support timely collections and positive customer relationships
Investigate and resolve billing discrepancies, short pays, credits, and misapplied payments
Prepare and distribute aging reports and provide input on collection priorities and credit risk
Process customer credits, adjustments, and approved write-offs
Support cash flow forecasting by providing updates on expected incoming payments
Assist with month-end AR reconciliations and reporting
Accounts Payable (AP)
Receive, review, and process vendor invoices for parts purchases, equipment, freight, utilities, and other operational expenses
Match purchase orders, packing slips, and invoices to ensure accuracy and proper authorization
Verify coding of invoices to appropriate GL accounts, departments, and cost centers
Prepare and process vendor payments (cheque, EFT, electronic payment) in accordance with payment terms and approval processes
Maintain the accounts payable subledger and ensure timely and accurate payment processing
Reconcile vendor statements and investigate discrepancies or missing invoices
Communicate with vendors regarding invoice inquiries, payment status, and account reconciliations
Assist in managing recurring payments and tracking due dates to avoid penalties or service interruptions
Support month-end AP reconciliations and accruals
Ensure compliance with internal controls and approval authorities
General Administration, Accounting & Compliance
Maintain accurate and complete documentation for all AP and AR transactions
Assist with month-end close procedures, including reconciliations and supporting schedules
Maintain a clear audit trail for all financial transactions
Support internal and external audits by providing requested documentation and explanations
Adhere to internal controls and assist in safeguarding company assets
Contribute to process improvements that enhance efficiency and accuracy within the Finance function
Provide general office administrative support to ensure smooth daily operations.
Qualifications:
Post-secondary diploma or degree in Business, Accounting, Finance, or a related field preferred
2–4 years of experience in accounts payable, accounts receivable, or full-cycle AP/AR
Solid understanding of basic accounting principles, including general ledger coding and internal controls
Proficiency in Microsoft Office (particularly Excel) and experience with ERP, accounting or dealership management systems
Strong analytical skills with the ability to maintain accurate financial records and interpret numerical data
Excellent organizational and time management skills with the ability to manage competing priorities
Professional communication and customer service skills, with the ability to interact effectively with customers, vendors, and internal stakeholders
High attention to detail, integrity, discretion, and the ability to work independently while collaborating across departments