Job Specifications
BCForward is currently seeking a highly motivated Administrative Assistant 3 for an opportunity with our client.
Job Title: Administrative Assistant 3
Duration: 12 Months
Location: Redmond, WA (100% Onsite)
Candidate Requirements:
Job Details:
The team builds and evolves into one of the most iconic franchises in gaming. The work spans cinematic campaigns, competitive multiplayer, live service operations, and platform launch across global audiences.
Responsibilities:
• Production Calendar Architecture
• Own and optimize the Executive Producer’s calendar around milestone gates, sprint reviews, partner reviews, and cross-functional syncs
• Align time to production priorities rather than reacting to inbound requests
• Anticipate certification crunch, vendor dependencies, and cross-studio integration pressure
• Meeting & Milestone Support
• Ensure milestone reviews are structured, materials are consolidated, and decisions are captured
• Track action items across Creative, Engineering, and Production leadership
• Support pre-read distribution and follow-through on execution forums
• Cross-Functional Coordination
• Partner with Production, Business Operations, and Studio Ops to maintain clarity across workstreams
• Coordinate vendor and external development touchpoints as needed
• Support cross-studio integration with central Xbox teams
• Operational Hygiene
• Maintain distribution lists and communications routing tied to production forums
• Track offsites, production summits, and milestone events
• Manage travel and high-visibility engagements tied to production reviews
• Risk & Signal Awareness
• Surface conflicts, duplication, or meeting sprawl that dilute delivery focus
• Escalate issues appropriately while maintaining discretion
• Protect the Executive Producer’s bandwidth during critical production phases
Minimum Qualifications and Skills:
• 5 to 8+ years supporting Director or Sr. Director-level leaders in complex organizations
• Experience in gaming, technology, film production, or live service environments preferred
• Strong understanding of milestone-based development cycles
• Exceptional prioritization and organizational judgment
• High confidentiality and emotional intelligence
• Ability to operate independently in ambiguous and deadline-driven environments
Top 3 Must-Have Hard Skills & years of experience for each:
• Minimum 5 to 8+ years of experience supporting Director or Sr. Director-level leaders in complex organizations
MSFT tools: MSExpense, Employee Central, Sharepoint, MStravel, M365.
Minimum 5+ years of experience in Calendar management.
Minimum 5+ years of experience in Project planning / Event planning
Minimum 5+ years of experience in Space management
Minimum 5+ years of experience in Onboarding/Offboarding
About BCforward:
Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.
BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.
BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.
This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at will regardless of the anticipated assignment duration.