Legal & HR Administrative Specialist
Hybrid
Wavre, Belgium
Full Time
12-03-2025
Job Specifications
Are you looking for a new opportunity to take your career to a higher orbit? To discover from the inside unique domains like Space, Science or Cybersecurity? To join an international group with a successful track record in delivering Top-Tier Engineering services? A job adapted to your career ambitions and in which you could have a meaningful impact on exciting projects, for the years to come?
We are looking for a Legal & HR Administrative Specialist to join our HR team based in Wavre, Belgium.
In this role, will be responsible for handling legal documents and administrative tasks related to employment contracts, freelancer agreements, addendums, and other key documentation across multiple countries. You will ensure compliance with local employment laws and company policies, oversee document management, and support HR-related projects.
Tasks and activities
The scope of work will include:
Contract management: being responsible for the overall contract signature process, including preparing contract folders, drafting contracts (employee, freelancer, addendums, CCNs, internships), verifying information, obtaining signatures, and addressing candidate inquiries.
Follow-up and compliance: maintaining up-to-date Contract Follow-up File and Bonus File, ensuring accuracy and real-time updates.
Onboarding follow-up: sending onboarding checklists to managers after onboarding tasks are completed and track probation periods of all new employees.
Employee administrative support: drafting and sending training agreements, employment certificates, car policies, and other relevant employee documents.
Document management: maintain organized and up-to-date document drives, categorize and file documents, and manage HR templates for employment contracts, addendums, and freelancer agreements.
Legal compliance: ensuring all contracts and legal documents comply with local labor laws and company policies.
Supporting HR projects & initiatives.
Skills and experience
The following skills and experience are mandatory:
Bachelor's degree in Administration, Law, or a related field, or equivalent work experience.
Within 2 to 5 years of experience in a complex administrative role.
Strong knowledge of legal requirements related to employment contracts and documentation.
Excellent proficiency in database applications, ERP systems, and spreadsheets for reporting.
Strong organizational skills and proficiency in document management.
Effective communication skills across all levels, engaging both internal and external stakeholders.
Keen attention to detail to ensure accuracy in contracts and legal documents.
Strong problem-solving skills to address and resolve contract-related inquiries efficiently.
Ability to collaborate seamlessly across various departments.
High level of confidentiality and professionalism in handling sensitive legal documents.
Proactive mindset, anticipating needs and ensuring timely completion of tasks.
Desire to work both autonomously and as part of a team, in an international multicultural environment.
Solution oriented mindset, with a customer focused communication skill.
Fluent in English and French or Dutch, both written and spoken.
Why should you apply?
You will have the opportunity to work within leading space organisations across Europe.
We encourage everyone to think outside the box and to push the boundaries of traditional knowledge. This role is an opportunity to join a forward-thinking company and allows for a deeper understanding of the industry.
To be part of a company that values integrity, inspiration, care and collaboration.
Benefits include: competitive remuneration packages; unique career opportunities, including working in other countries; access to training and development programmes; flexible relocation support.
We welcome applications from people with disabilities, members of ethnic minorities, all genders, LGBTQ+ individuals and ex-service personnel.
About Starion
Starion is a rebranded entity from the RHEA Group, specializes in space consultancy and engineering solutions across Europe. With over 30 years of expertise, we support space, defense, and critical infrastructure projects, driving innovation through AI, quantum, and system engineering. Our teams work on pioneering space missions, delivering cutting-edge solutions tailored to our clients' needs. Strategically located near client offices in Europe, we ensure agility and responsiveness. Our engineers and researchers are industry leaders, developing space-based technologies that tackle global challenges like civil security, climate change, and deforestation.
How to apply
Looking to take your career to the next level or find out more details about this opportunity? Interested applicants should submit their CV and Cover Letter (optional) to j.boufkir@stariongroup.eu no later than 21 March 2025.
Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above.
About the Company
At Starion, our focus on space and system engineering positions us at the forefront of addressing the challenges of today and tomorrow. Every day, our teams of experts engage in world-leading projects for space, defence and critical infrastructures across Europe, embodying our vision of 'Shaping the future of what's possible'. Know more
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