Job Specifications
Job Summary
Job Title: Clinical Research Administrator Location: Hybrid (mix of home working and office-based in Suffolk)
We are looking to recruit a Clinical Research Administrator to join our dedicated Clinical Research team. In this role, you will provide vital administrative support for clinical research activities within and across Suffolk Primary Care (SPC).
Role Purpose: The main objective of this position is to work with the Lead SPC Research GP and SPC Research Nurse in optimising recruitment for research projects across all SPC cluster partnership practices. This will be achieved through effective monitoring of recruitment and the RSI (Research Site Initiation) scheme.
Main duties of the job
Key Responsibilities:
Research and Governance:Support the clinical research team in coordinating a portfolio of National Institute for Health Research (NIHR) studies and commercial studies.
GCP Compliance:Participate in Good Clinical Practice (GCP) training and ensure GCP compliance for both yourself and the team.
Study Coordination:Assist in the coordination of ongoing studies, including maintaining site files, updating quality systems, preparing documents for patient visits, and liaising with patients/carers.
Administrative Support:Provide general administrative assistance, such as meeting coordination, minute-taking, and documentation management.
Documentation & Compliance:Manage trial documentation and ensure adherence to regulatory requirements.
General Support:Provide additional administrative support to the clinical research team as needed.
Qualifications:
Prior clinical research experience is desirable but not essential; we value a willingness to learn and actively engage in training opportunities.
Strong communication and organisational skills are essential.
About us
SPC is a forward-thinking partnership of GP surgeries across Suffolk. Our collaborative approach enables doctors and staff to share resources, ensuring the continued delivery of high-quality healthcare.
We are committed to equal employment opportunities and encourage applications from all qualified individuals.
Benefits Of Working With SPC
NHS Pension Scheme:
Defined benefits scheme
Life insurance
Family benefits, including adult dependents & children's pensions
Ill health benefits
23.7% employer contribution
Electric Car Salary Sacrifice Scheme:
Low monthly payments, no deposit, no credit check
Fully comprehensive insurance, servicing, tyres & breakdown cover
Up to £2,000 annual SPC contribution (subject to conditions)
Additional Benefits:
Eye care vouchers
Health service discounts, including a complimentary Blue Light Card for new starters
Minimum 33 days annual leave (inclusive of bank holidays) for full-time employees, with enhancements for long service
Enhanced maternity & paternity terms
High street discounts via our online portal
Salary sacrifice schemes for technology, homewares (Currys, John Lewis, Decathlon), cycling, and gym memberships
At SPC, we invest in our staffs professional growth and well-being, fostering a positive work environment that benefits both our team and the communities we serve.
Date posted
01 April 2025
Pay scheme
Other
Salary
£25,000 to £27,000 a year FTE
Contract
Permanent
Working pattern
Part-time, Flexible working
Reference number
A4981-25-0000
Job locations
Combs Ford Surgery
Combs Lane
Stowmarket
Suffolk
IP14 2SY
Job Description
Job responsibilities
Title: Clinical Research Administrator
Accountable to: Lead SPC Research GP and Managing Director
Purpose Of The Role:
The purpose of this role is to provide administration support to clinical research activities taking place within and across Suffolk Primary Care.
The aim of the role is to support the Lead SPC Research GP and SPC Research Nurse to optimise recruitment to research projects across all SPC cluster partnership practices through robust monitoring of recruitment and the RSI scheme.
Principal Duties And Responsibilities:
Provide full administrative and secretarial support to the team.
Take accurate notes and minutes at meetings as required, presenting the minutes in a professional format to given timescales.
Co-ordinate diary events and arrange meetings using electronic calendar where possible, liaising
with external venues, suppliers, caterers as required.
Co-ordinate monitoring visits for commercial studies, liaising with CRA and other study staff.
Establish and maintain office systems and administrative procedures to achieve high standards of clerical services, reporting any deficiencies in the Business Support system or areas of concern to the Executive Assistant.
Receive and deal with incoming telephone calls, taking messages or relaying information as required.
Receive, screen and sort incoming emails, dealing with correspondence on the teams behalf, including summarising information and advising on priorities/cause of action.
Receive, screen and sort incoming post, dealing with correspondence on the teams behalf, including summarising information and advising on priorities/cause of action.
Draft letters and documents as appropriate which conform with SPC standards in terms of appearance and professional content.
Undertake word processing of correspondence, documents, forms, agendas and reports.
Carry out photocopying, faxing and distribution of documents to given timescales where appropriate.
Create and maintain up to date filing systems both electronic and paper-based, using the most effective methods.
Work closely with other staff both within and outside Suffolk Primary Care to maintain effective communication channels to develop efficient processes.
Maintain Research webpage ensuring current study information is up to date.
Establish and accurately maintain information systems and financial records.
Work with Central Finance team to ensure accurate reporting of financial income and spend.
Work with SNEE NIHR EoE RRDN Finance team to ensure accurate reporting of financial income and spend.
Review annual NIHR EoE RRDN Primary Care Annual Research Site (RSI) Cluster contract.
Review individual Research study contracts and Organisation Information Documents working with the NIHR Interactive Costing Template where applicable.
Maintain RCGP Research Ready Universal Level accreditation for lead SPC Research practice.
Complete and submit expressions of interest of interest for both Academic and Commercial research studies and provide supporting information as required.
Complete and submit funding bids.
Maintain and update practice and study information on EDGE.
Liaise with SPC Research Lead GP, SPC Research Nurse and GP Research Champions reading GCP refresher training.
Act as first point of contact for Research study set up activities.
Act as first point of contact for Research electronic data extract software and attend SPC cluster partnership practices as required.
Maintain paper and electronic Research study site files and arr...
About the Company
Suffolk Primary Care is an innovative partnership of GP practices which is working together to provide high quality NHS healthcare. We provide services for around 90,000 patients across the county, stretching from Newmarket in the west and Brandon in the north, to Stowmarket, Combs Ford and Debenham in mid Suffolk and Ipswich and Felixstowe on the east coast.
Suffolk Primary Care was founded in 2017 and brings together eight practices. We have joined forces to find new ways of working so that we can rise to the challenges...
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