Job Specifications
Primary Location
Belgium-Mons
NATO Body
Supreme Headquarters Allied Powers Europe (SHAPE)
Schedule
Full-time
Application Deadline
06-May-2025, 11:59:00 PM
Salary (Pay Basis)
6,467.30
Grade
NATO Grade G15
Post Context/Post Summary
Supreme Headquarters Allied Powers Europe (SHAPE) provides an integrated Strategic Effects framework, employing a multi-domain and multi-region focus to create a 360-degree approach, with the flexibility to enable, upon direction, a seamless transition from Baseline Activities and Current Operations (BACO) up to the Maximum Level of Effort (MLE). SHAPE supports the Supreme Allied Commander Europe (SACEUR) in fulfilling his terms of reference, as directed by the North Atlantic Council.
The Support Directorate is responsible for directing, monitoring and co-ordinating the implementation of Integrated Resource Management (IRM) activities and staff functions at all levels of command across Allied Command Operations (ACO), consistent with IRM policies, planning and prioritisation it serves as the focal point for the development and execution of ACO’s IRM at the military-strategic level to include the associated ACO wide processes of Planning, Performance Management, and Risk Management across the three resource pillars (Workforce, Military Budget and NATO Security Investment Program), in close coordination with SHAPE J8; it develops, manages and supports all Operational Requirements and statements, providing ACO’s perspective in the Capability Development Process.
The Resource Management Division (REM) is responsible to SACEUR through COS SHAPE for the development and support required for the employment and monitoring of the ACO Strategic Management (ASM) System, including the ACO Strategic Management Plan (ASMP).
The Strategic Management and Resource Planning Branch (SRP) is responsible for the development, support required for the employment and monitoring of the ACO Strategic Management (ASM) System.
The ACO Strategic Management Planning Section (ASM) is responsible for the development, support required for the employment and monitoring of the ASM System composed of the ASMP.
Principal Duties
Ensures the facilitation of the AMB to achieve its functions:
Endorse the draft of SACEUR’s Strategic Management Plan;
Prioritize Strategic Objectives and associated Risks and Issues on behalf of SACEUR;
Provide Direction and Guidance for the achievement of Strategic Objectives, the conduct of Strategic Initiatives, the management of Risks, and the balancing and distribution of resources;
Provide Direction and Guidance to lower-level executive management boards;
Develop and approve the annual Statement of Internal Control co-signed by SACEUR and the ACO Financial Controller supported by the AMB Secretariat as the working-level lead;
Assess and coordinate, in a Business Continuity (BC) context, a situation in which a disruptive event occurs that threatens more than one HQ or for which a local BC Plan is insufficient, and prepares possible options for the recovery of at-Risk critical outputs to SACEUR.
In close coordination with ACOS REM hold responsibility for design and development of the board agendas, as well as for development, production and coordination of contents.
In close coordination with ACO HQs, hold responsibility for the overall organisation and coordination of the ACO Management Boards including production of records of decisions for COS SHAPE approval.
Support the ASM Section Head and ASM Coordinator briefings to SACEUR, COS and the AMB on organisation performance, new developments, analysis results and recommendations that require a board decision.
Contribute to the conduct of studies that support strategic management as directed by the AMB, the SHAPE CG, or initiated internally through performance measurement and reporting, leading to recommendations to improve performance on strategic management objectives
Support to the analysis of strategic management and performance reports so as to identify change objectives for the medium to long-term planning period that can be articulated to the AMB for incorporation in the Strategic Plan.
Contribute to maintenance, management and development of the ACO planning process, including policy, procedures, tools, guidance and direction for operating the ACO management system.
Support the continuously review and adjustment of the management system to adapt to changing circumstances, organisational priorities and to introduce tailored best practice.
Support the development and analysis of new ACO strategic objectives as well as the update and amendment of ACO strategic objectives set in the ACO Strategic Management Plan.
Support to the ACO wide analysis, synchronisation and coordination of Strategic Objectives and the alignment of plans and efforts to achieve them.
Contribute to the production, amendment and management of the 5-year ACO Strategic Management Plan.
Working closely with nominated staff and divisions to identify and develop candidate focus areas and goals requiring SACEUR engagement.
Responsible for design and development of appropriate management board Structures at 4 star level to manage the development, implementation and execution of the ACO Strategic Management Plan.
Liaising with HQ SACT, subordinate HQs, relevant NATO Agencies and IMS on issues involving strategic planning and objectives development and analysis.
Support, contribute to, or conduct when tasked, analyses and special projects in support of strategic management and performance reporting, and provide specialist advice and support to integrated project teams.
Support, or contribute to, the development of recommendations for new and revised management policies and performance standards in co-ordination with SACEUR, COS, SHAPE divisions and subordinate commands.
Contribute to the review of the Strategic Management Plan within the context of the evolving security environment; the Alliance’s strategy and ACO’s mission including the strategic objectives to ensure their relevance and focus are maintained and valid.
Maintaining close and coordinated operating ties with the Section Head / Coordinator and related personnel to ensure a harmonized effort and synchronized effect between these activities.
Special Requirements And Additional Duties
The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY assignments, both within and without NATO boundaries up to 180 days. The employee may be required to perform a similar range of duties elsewhere within the organization at the same grade without there being any change to the contract.
The risk of injury is categorised as No risk / risk might increase when deployed.
Essential Qualifications
Professional/Experience
Proven experience in organization and coordination of Senior Level Boards/Working Groups/Committee (inc. Agenda content).
Proven experience in capturing and drafting Record of Discussion of Board...