The City of Belleville

www.belleville.ca

2 Jobs

338 Employees

About the Company

The City of Belleville will be a healthy, progressive, diverse and economically vibrant community that invests in its future in a financially sustainable and environmentally responsible manner.

Healthy

We will foster a community that is safe for its citizens. We will provide facilities, programs and opportunities to enhance the well-being of our citizens.

Progressive

Our city and its leaders will be forward thinking in approach and actions. We will look toward the future and plan for meeting the needs of our citizens by taking an entrepreneurial approach to investment and creation of opportunities to pursue our vision.

Diverse

We will embrace the multi-cultural make up of our community. We will welcome visitors and celebrate the artistic beauty of our varied cultures. Citizens and visitors will have opportunities to experience our heritage and cultural diversity.

Economically vibrant

We will pursue a broad base of industry, business and services to help ensure stability and growth for our community in varying economic times and to ensure a prosperous future.

Investing in the future

We will invest in our infrastructure to ensure it meets our current needs and provides for future growth.

Financially sustainable

We will develop infrastructure, facilities, programs and services that are financially responsible, beneficial and sustainable over the long term considering all related costs.

Environmentally responsible

We will be stewards of our environment to ensure that our city will be an attractive and healthy place to live and visit. Our activities, both industrially and recreationally, will respect the environment.

Listed Jobs

Company Name: The City of Belleville
Job Title: Accounts Payable Representative
Job Description: **Job title** Accounts Payable Representative **Role Summary** Responsible for controlling and processing all City accounts payable transactions, ensuring compliance with policies, resolving voucher and purchase order discrepancies, maintaining vendor files, and providing support to internal staff and suppliers. **Expectations** - Process, review, and approve all payable vouchers (cheques, invoices, purchase orders). - Resolve discrepancies and provide guidance on voucher/purchase order issues. - Maintain accurate vendor records in financial software. - Reconcile purchasing card statements and manage utility payments. - Respond promptly to internal and external account inquiries. - Provide backup for Accounts Payable/Receivable when required. **Key Responsibilities** - Review and verify cheque vouchers, invoices, and purchase orders. - Resolve and guide staff on voucher and purchase order issues. - Process cheque stop payments and arrange replacements. - Maintain manual file system for utility account payments and monitor consumption data. - Control and update vendor files in financial software. - Monthly input and review purchasing card reconciliations, ensuring accuracy and completeness. - Respond to and provide information on account inquiries from staff and suppliers. - Receive, review, and follow up on supplier statements with departments. - Provide backup relief for Accounts Payable/Receivable Representative when absent. **Required Skills** - Strong knowledge of accounts payable, receivable, and general ledger processes. - Proficiency in Microsoft Office, especially Excel and Word. - Excellent mathematical, organizational, time‑management, interpersonal, and communication skills. - Ability to handle confidential information with discretion and good judgment. - Capacity to work under tight timelines and manage multiple priorities. **Required Education & Certifications** - Minimum 2‑year community college diploma in accounting or related business program. - 2+ years experience in accounts payable/receivable and 2+ years experience in general ledger accounting. - Preferred: Formal training or certification in accounts payable or finance functions.

Company Name: The City of Belleville
Job Title: Administrative Assistant
Job Description: Job title: Administrative Assistant Role Summary: Provide comprehensive administrative support to the Fire Management Team, ensuring efficient operations across urban and rural fire services. Manage time records, payroll coordination, correspondence, SOP distribution, meeting minutes, audits, and regulatory compliance while maintaining confidentiality and promoting equity, diversity, and inclusion. Expectations: - Execute all duties within established procedures and seek authorization for deviations. - Uphold strict confidentiality of employee records and sensitive information. - Deliver high‑quality customer service to staff, vendors, agencies, and the public. Key Responsibilities: - Handle day‑to‑day office tasks: inbox management, mail distribution, calendar coordination, and public inquiries. - Monitor, reconcile, and audit employee time records, overtime, leave, and payroll interfaces. - Maintain and distribute SOPs, internal notices, memos, and external correspondence. - Document minutes for Joint Health and Safety Committee and other internal/external meetings. - Process payments for personnel certifications, training, fire service courses, and other related expenses. - Coordinate fire department records management, payroll administration, and procurement of fire equipment. - Assemble audit information for Office of the Fire Marshal, Ministry of Labour, and other regulators. - Manage FOI requests and prepare cost‑recovery invoicing for rates, charges, and government claims. - Submit applications for certifications, medals, and bars. - Coordinate preventive maintenance of fire stations and support health and safety initiatives. - Perform additional duties as required. Required Skills: - Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel). - Strong organizational and multi‑tasking abilities in a high‑pressure environment. - Excellent verbal and written communication; customer‑service orientation. - Ability to work professionally with all management levels and the public. - Confidentiality management for sensitive data. Required Education & Certifications: - Minimum 2‑year college diploma in Executive/Business Administration. - Current satisfactory Criminal Record Check. - Two (2) years of related administrative experience (municipal experience a plus). - Knowledge of invoicing, purchasing, payroll support, attendance software, and relevant municipal legislation and regulations.