Job Specifications
The City of Belleville, known as the 'Friendly City', is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.
Approximately 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada's oldest co-ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theater venues for an amazing cultural experience. Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at www.belleville.ca
Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individual to join our Finance Department as an Accounts Payable Representative.
Position Type: Permanent Full Time
Number of Positions: One (1)
Department: Finance Department
File Number: SV25-125
Location: City Hall (169 Front Street, Belleville, ON)
Hours: 35 hours per week, Monday to Friday 8:30am to 4:30pm
Employee Group: Union - CUPE
Salary: Jurisdiction A Grade 4 $28.35 - $32.58 per hour (Under Review)
Closing Date: Wednesday, October 22, 2025 at 4:30 PM
PURPOSE AND SCOPE:
This position reports to the Deputy Treasurer/Manager of Finance and is responsible for the control and payment of all City Accounts Payable.
KEY RESPONSIBILITIES:
Review, resolve and verify cheque voucher, invoice and purchase order information prepared by other departments and ensure compliance with established accounts payable policies and HST/GST guidelines
Provide guidance to staff on issues surrounding vouchers and purchase order issues identified
Processing cheque stop payments and arranging for replacement payment as directed
Maintaining manual file system for utility account payments, review of consumption data and forwarding to departments
Control and updating of vendor files in financial software, as approved
Monthly maintenance, input and review of purchasing card reconciliations and supporting information for accuracy, approval and completeness of information
Regularly respond and provide information regarding account inquiries from internal staff and suppliers
Receive, review and follow up with departments on supplier statements provided
Providing backup relief for Accounts Payable/Receivable Representative when absent
Note: the above duties and responsibilities are not to be construed as all-inclusive.
EDUCATION/TRAINING/SPECIALIZED SKILLS:
Minimum Qualifications:
Two (2) year community college diploma in accounting or other related business programs
Preferred Qualifications:
Accounts Payable, Receivable and General Ledger accounting experience
WORK EXPERIENCE:
Required Qualifications:
Two (2) years Accounts Payable/Receivable experience
Two (2) years General Ledger accounting experience
Preferred Qualifications:
Experience with Microsoft Office applications with strong proficiency in Excel and Word
Mathematical, organizational, time management, interpersonal and communication skills
Experience and professionalism in dealing with both inter-departmental and external contacts, with consideration of confidential information
Ability to exercise discretion and good judgment in dealing with supplier, customer, and team member confidential matters
Ability to work under tight timelines
WHAT'S IN IT FOR YOU:
Competitive market salary
Competitive employer-paid extended health benefits
OMERS Pension Plan
Live, work, and play in the beautiful city of Belleville and experience all that it has to offer
HOW TO APPLY:
www.belleville.ca/careers
We thank all applicants who apply but advise that only those selected for an interview will be contacted.
Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant's responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time-sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting.
Applicants will be required to provide at their own expense a satisfactory criminal reference check dated within the past six (6) months and if deemed a requirement of the position, a driver's abstract to the Human Resources Depart
About the Company
The City of Belleville will be a healthy, progressive, diverse and economically vibrant community that invests in its future in a financially sustainable and environmentally responsible manner.
Healthy
We will foster a community that is safe for its citizens. We will provide facilities, programs and opportunities to enhance the well-being of our citizens.
Progressive
Our city and its leaders will be forward thinking in approach and actions. We will look toward the future and plan for meeting the needs of our citi...
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