Multiplex

About the Company

Multiplex is a premier construction company with a simple purpose: to construct a better future. Established in Australia in 1962, Multiplex is known for shaping skylines and delivering iconic projects around the world. We have delivered more than 1,140 projects with a combined value in excess of US$128 billion. Our business is built on people. People who share the mindset to outperform in everything we do. Combined with our inherent values (We keep it real, We care about people, We are collaborative and We have grit), it is the foundation of our Multiplex culture and enables us to fulfil our purpose.

Listed Jobs

Company Name

Multiplex

Job Title

Personal Assistant

Job Description

Job Title: Personal Assistant Role Summary: Provide high‑level administrative support to the Technical, Finance, and Regional Directors on a 1‑year fixed‑term contract. Manage executive diaries, inboxes, and day‑to‑day office operations, coordinate meetings and events, ensure timely communications, and maintain strong stakeholder relationships. Expactations: Highly proactive, flexible, and highly organized in a fast‑paced environment; excellent time‑management and prioritization skills; strong interpersonal and stakeholder communication abilities; able to shift priorities seamlessly while maintaining attention to detail. Key Responsibilities: - Maintain and proactively manage directors’ diaries ensuring optimal time allocation across projects, clients, and internal meetings. - Oversee inbox management, prioritize and respond to emails, and handle independent queries. - Facilitate smooth day‑to‑day office operations and address last‑minute requests promptly. - Provide ad‑hoc assistance to the Leadership Team and support other PAs at the Head Office. - Cover for other PAs, collaborating on Leadership Team events, away days, and meetings for full coordination. - Track directors’ locations, ensure punctuality, and interject from meetings when required. - Build and maintain relationships with clients, supply‑chain representatives, and their PAs. - Prepare agendas, minutes, and supporting documentation for recurring meetings. - Monitor directors’ action items, ensuring objectives are prioritized and tracked to completion. - Manage all correspondence flow, secure signatures on time‑sensitive documents, and route items to relevant departments. - Submit timely expense claims (corporate card and cash) and coordinate IFS approvals with AP and project teams. Required Skills: - Proven PA experience supporting senior executives. - Exceptional organization, time‑management, and prioritization. - Ability to juggle multiple tasks with shifting deadlines. - Excellent written and verbal communication; adept at interacting with stakeholders at all levels. - Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). - Strong attention to detail, proactive response, and decisive action. - Experience within a construction or related industry is advantageous but not mandatory. Required Education & Certifications: - Minimum of secondary education; higher education or related qualifications preferred. No mandatory certifications.

London, United kingdom

On site

11-03-2026