Skills

Communication Leadership Time Management Research Attention to detail Recruitment

Job Specifications

Who We Are And What We Offer

Interested in shaping skylines across the globe?

Multiplex is a premier construction company with a simple purpose: to construct a better future. As part of our team, you'll have the opportunity to help deliver some of the world's most iconic projects, supported by approachable leadership and an inclusive culture that puts our people first.

You will also have access to a range of holistic benefits including:

Discretionary annual bonus, 8% company contribution pension, 25 days annual leave + holiday buy options.
Single private medical cover, employee assistance programme, and virtual GP service
Competitive parental leave
Several flexible benefits from season ticket loans, discounted gym memberships to a cycle to work scheme.
Professional career development opportunities and a wealth of learning offerings through the Multiplex Learning Academy.
An industry-leading approach to flexible work to enable better work-life balance.

Who We're Looking For

Our people are united by a common belief: that we can outperform in everything we do.

What is the overall job?

This is a 1 year Fixed term contract Mat Cover position.

Required

We are looking for a highly proactive and flexible PA with excellent organisational, time management and interpersonal skills to provide high-level administrative support to senior leaders while ensuring the smooth day-to-day running of our office environment. You will support our Technical Director, Finance Director and Regional director. As well as supporting wider teams when required. Other key responsbilities will include:

Extensive and proactive diary management to ensure sufficient time is distributed between projects, clients and internal meetings.
Inbox management for the Directors to ensure emails are responded to and any queries that can be handled independently are done so promptly.
Ensure everyday runs smoothly and last-minute requests are dealt with promptly.
Ad hoc general assistance to the Leadership Team and other PAs at Head Office when required.
Provide cover to the other PAs and work together on any Leadership Team events, meetings and away days etc to ensure full coordination.
Ensure all Directors are kept to time and are called out of meetings when needed, remaining aware of location at all times.
Develop and maintain relationships with clients, supply chain representatives and their respective PAs.
Agenda and documentation preparation for recurring meetings.
Manage the Directors actions to ensure objectives are met and prioritised.
Responsible for managing the flow of correspondence and maintaining accurate records, including promptly arranging signatures on time sensitive documents and returning or on-forwarding to correct department for action.
Submit expenses claims in a timely manner for both corporate card and cash expenses
Ensure IFS approvals are completed as promptly as possible by communicating regularly with the accounts payable department and the project teams.

What do I need to be super successful in this role?!

Previous PA experience at Senior Executive level
Highly organised with exceptional time management and prioritisation skills.
Comfortable managing multiple tasks and shifting priorities in a fast-paced environment.
Excellent communication skills, both written and verbal, with the ability to interact with stakeholders at all levels.
Excellent knowledge of Microsoft Office Suite - Outlook, Excel, Word and PowerPoint
Experience in a construction company would be a plus but not essential
Strong attention to detail and be quick to respond and take action

A Note On Diversity

Diversity is about celebrating the ways we are all different and appreciating the unique qualities that every employee brings. We invite applications from people of all genders, cultures and walks of life. Research shows that women and people from underrepresented groups are less like to apply for roles if they don't meet every qualification. So even if you don't match all the criteria - if you are passionate about helping to construct a better future, we'd love to hear from you.

We are committed to providing a barrier-free work environment and can support with reasonable adjustments at any stage of the recruitment process. Simply inform our Talent Acquisition team during your conversation with them.

Toby Robinson

Abby Nicholson

About the Company

Multiplex is a premier construction company with a simple purpose: to construct a better future. Established in Australia in 1962, Multiplex is known for shaping skylines and delivering iconic projects around the world. We have delivered more than 1,140 projects with a combined value in excess of US$128 billion. Our business is built on people. People who share the mindset to outperform in everything we do. Combined with our inherent values (We keep it real, We care about people, We are collaborative and We have grit), it is... Know more