Shakespeare Martineau

About the Company

Shakespeare Martineau is a leading law firm that brings creativity, commerciality and clarity to complex challenges. We have big ambitions and work with blue-chip companies, leading organisations, high street brands and individuals across the world. It’s our business to understand yours. That’s why we’re committed to being just as driven, dynamic and diverse as our clients. Our multi-disciplinary team combines pragmatic advice and deep sector expertise in education, energy, banking and financial services, investment funds, healthcare, and advanced manufacturing for businesses of all sizes. That means experts that collaborate together to think bigger about your strategic goals and how to get there. Our approach is to think beyond just legal solutions. As long-term partners, clients continually trust us to advise on what’s possible, what’s prudent, and what’s coming around the corner. We pride ourselves on protecting and growing our clients’ businesses and personal wealth. It’s our energy and entrepreneurial flair that have helped us become one of the country’s fastest growing legal services providers, our national presence through our geographic footprint provides us with a broad and deep market insight.

Listed Jobs

Company Name

Shakespeare Martineau

Job Title

Personal Assistant

Job Description

**Job title** Personal Assistant (Executive Administrator) **Role Summary** Provide proactive, high‑quality administrative support to Managing Directors, Super Team Leaders, and other senior executives within the Infrastructure & Specialist Markets (I&SM) and Life & Business (L&B) units. Manage complex diaries, coordinate meetings and travel, handle confidential correspondence, and facilitate board and executive communications while ensuring efficient operation of senior leadership. **Expections** - Highly organized, reliable, and discreet - Ability to work independently yet collaboratively - Resilient under pressure and able to manage competing priorities - Proactive, enthusiastic, and willing to extend beyond core duties - Positive, approachable, and possessing a “can‑do” attitude - Comfortable traveling between office hubs as required **Key Responsibilities** - Manage diaries and scheduling for senior leaders, including arranging meetings, travel, accommodation, and meeting rooms - Act as gatekeeper to optimise senior staff time and prioritize requests - Prepare, edit, and manage documents, PDFs, and correspondence - Liaise with People, Finance, Business Development, and Operations teams - Attend executive board and cascade meetings; take accurate minutes and track actions - Collate, prepare, and distribute board packs and executive communications using internal systems (e.g., Zylpha) - Coordinate and support internal meetings, conferences, events, and team activities - Assist Business Development with marketing and promotional activities - Support recognition initiatives, promotions, and internal gifting - Arrange performance conversations (annual and mid‑year) - Process expense claims and mileage submissions accurately and timely - Provide cover for other executive support colleagues during absences - Travel across office hubs (Birmingham, Stratford‑upon‑Avon, etc.) as required **Required Skills** - Proven experience in executive support, secretarial, or senior administrative role - Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel) - Strong organisational and multitasking abilities - Excellent communication skills, both written and verbal, with senior stakeholders - High attention to detail and ability to work accurately under pressure - Professional discretion and confidentiality handling - Judgement, initiative, and proactive problem‑solving - Adaptability, resilience, and team‑player mentality **Required Education & Certifications** - Minimum of secondary education or equivalent; no formal certifications required.

West midlands, United kingdom

Hybrid

15-12-2025