Job Specifications
About Us
At Shakespeare Martineau, it’s our people who make us exceptional. We are a leading full-service law firm providing legal and professional services to businesses, organisations, government bodies, families and individuals at every stage of life and business.
Our culture is built on trust, collaboration and empowerment. We focus on outputs rather than hours, encourage autonomy, and support our people to develop, learn and thrive. By embracing diversity of thought, background and experience, we build strong teams that deliver outstanding solutions for our clients.
The Team
This role sits within our Infrastructure & Specialist Markets (I&SM) and Life & Business (L&B) Business Units.
Infrastructure & Specialist Markets (I&SM) supports the development of sustainable communities, providing advice across areas including construction, planning, social housing, later living, energy, real estate and development.
Life & Business (L&B) supports ambitious UK businesses and individuals through our Corporate, Commercial, IP and Wealth teams, alongside specialist market expertise.
You will work closely with senior leaders, including Managing Directors, Super Team Leaders and the Executive group, supporting the smooth and effective operation of the business.
The Role
As Executive Administrator, you will provide high-quality, proactive administrative and diary support to senior stakeholders across the I&SM and L&B business units. This is a varied and fast-paced role, requiring strong organisational skills, discretion, and the confidence to work closely with senior leaders.
Predominantly Home Based | Travel into our office hubs required (mainly Birmingham and Stratford-upon-Avon)
12 month Fixed Term contract
What you will be doing:
Provide comprehensive diary management and administrative support to Managing Directors, Super Team Leaders and members of the Executive group
Arrange meetings, travel, accommodation, event registrations and meeting rooms, managing complex and frequently changing schedules
Act as a gatekeeper to ensure effective use of senior stakeholders’ time
Prepare, edit and manage documents (including PDFs) and correspondence
Build strong working relationships across the business, liaising with People, Finance, Business Development and Operations teams
Attend executive board and cascade meetings, taking accurate minutes and following up on actions
Collate and manage board packs using internal systems (e.g. Zylpha)
Coordinate and distribute regular executive and business communications
Support internal communications to the wider business
Assist Business Development partners with marketing and promotional activities
Coordinate internal meetings, events, conferences and team activities
Support recognition initiatives, promotions and internal gifting
Arrange and coordinate annual and mid-year performance conversations
Process expense claims and mileage submissions accurately and on time
Provide cover for other Executive support colleagues during periods of absence, as required
What you will need:
Previous experience in an executive support, secretarial or administrative role within a busy environment
Strong IT capability, particularly across Microsoft Word, PowerPoint and Excel
Excellent organisational skills with the ability to manage multiple priorities
Strong communication skills and confidence working with senior stakeholders
High attention to detail with the ability to work accurately under pressure
Professional discretion and the ability to handle confidential information
You will be:
Highly organised, reliable and adaptable, with strong judgement and initiative
Comfortable working independently while also being a collaborative team player
Resilient, calm under pressure and able to manage competing demands
Proactive, enthusiastic and willing to go beyond core responsibilities when needed
Respectful, approachable and positive, with a “can-do” attitude
Keen to learn, develop and take ownership of your role
Willing to travel across our office network when required
Benefits, Agile Working and Additional information
We embrace agile working and offer a blended approach to where and how we work.
We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.
We have the following hubs across the UK: Birmingham, Bristol, Edinburgh, Leeds, Leicester, Lincoln, London, Milton Keynes, Nottingham, Sheffield, Solihull, Stratford upon Avon & Tunbridge Wells.
Want to find out more about our amazing benefits?
Additional information:
Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.
Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.
Equal opportunities
Shakespeare Marti
About the Company
Shakespeare Martineau is a leading law firm that brings creativity, commerciality and clarity to complex challenges. We have big ambitions and work with blue-chip companies, leading organisations, high street brands and individuals across the world. It’s our business to understand yours. That’s why we’re committed to being just as driven, dynamic and diverse as our clients. Our multi-disciplinary team combines pragmatic advice and deep sector expertise in education, energy, banking and financial services, investment funds, h...
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