Job Specifications
Job Description
Job Title: Junior Administrative Assistant (Public Sector)
Term: 12 Months Contract (with possible extension up to 12 months)
Location: Onsite - Edmonton, Alberta (Jasper Ave)
Pay rate: $18 to $21 per hour Inc. (not T4)
Employment Type: Full-time Contract (Incorporation required)
Hours: 7.25-hour workday (8:15 AM - 4:30 PM Alberta time, Monday-Friday)
Deadline to Apply: August 25, 2025
ABOUT US
RecRoot is a premier staffing and recruitment agency dedicated to connecting talented professionals with opportunities that make a meaningful impact. We are currently recruiting on behalf of an esteemed public sector client for a Junior Administrative Assistant role supporting records management and office administration functions.
POSITION OVERVIEW
We are seeking a detail-oriented Administrative Assistant to provide clerical, administrative, and records management support. This role will be based onsite in Edmonton and will involve assisting managers and employees with daily office needs, document processing, and supporting information management processes.
KEY RESPONSIBILITIES
Proof and format Word documents for accuracy and consistency.
Perform records management of physical and electronic records; inventory and prepare files for disposition.
Manage invoices, accounts receivable, and expense processing.
Track and update records using Excel.
Handle office administration: order supplies, answer calls/emails, schedule meetings, and book rooms.
Copy, scan, fax, file, and organize both paper and electronic documents.
Create and format documents, memos, and meeting minutes as required.
Coordinate events, Lync/Teams meetings, and logistics.
Act as point of contact for clients and staff inquiries.
MUST HAVE REQUIREMENTS
Work Experience
1 year - Experience proofing and formatting Word documents in a work setting.
1 year - Experience with records management.
1 year - Experience using basic Excel in a work setting.
1 year - Knowledge of records management legislation, regulations, policies, and procedures in Alberta or equivalent jurisdictions.
1 year - Experience with MS 365 SharePoint Online admin portal, reporting, configuration, and administrative tasks.
1 year - Experience with paper and electronic filing systems (e.g., ProLaw or similar).
1 year - Experience with records/document management using SharePoint.
1 year - Relevant experience in a comparable administrative role.
Education Requirements
High School Diploma or GED.
Post-secondary education in office administration (certificate, diploma, or degree). (Nice to have)
Soft Skills Requirements
Clear verbal and written communication skills with the ability to interact professionally with diverse groups.
Strong attention to detail and accuracy.
Ability to manage multiple projects simultaneously and prioritize tasks effectively.
ADDITIONAL DETAILS
Location: Onsite in Edmonton, Alberta (Jasper Ave, Downtown Edmonton).
Equipment: Provided by the client (computer, office supplies, workspace).
Background Check: Standard criminal record check required prior to start.
Mandatory Training: FOIP, Security/Cybersecurity, Information Management, and Respect in the Workplace (provided upon onboarding).
Interviews: Anticipated in mid September
HOW TO APPLY
If you meet the qualifications above, we invite you to apply through RecRoot. Please connect with us OR submit your resume via the LinkedIn job posting. You may also email your resume to info@recroot.ca
RecRoot is proud to be an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.
Application deadline: August 25, 2025
About the Company
RecRoot : Place with purpose. Rise together. RecRoot is a purpose-driven recruitment agency committed to human-first hiring. Founded in Canada and built on lived experience, we create intentional matches that serve both business goals and community values. We partner with small-medium sized businesses, non-profits, startups, and mission-aligned organizations across Canada to deliver recruitment that is thoughtful, flexible, and affordable. Every placement is guided by purpose, not just a resume. What makes us different? - S...
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