Job Specifications
Your Dreams, Our Future.
Join the dynamic and diverse team at Shiseido Americas, a subsidiary of the world-renowned Shiseido Company Limited. Be a part of a portfolio of prestige beauty brands which includes Cle de Peau Beaute, Drunk Elephant, Dr. Dennis Gross Skincare, NARS, SHISEIDO and several prestige fragrance brands including Issey Miyake, Narciso Rodriguez and Tory Burch. At Shiseido Americas we value and celebrate human diversity, with a rich tapestry of employees from all backgrounds and experiences.
Headquartered in New York City with US offices and facilities located in New Jersey, Ohio, Texas and Florida, Shiseido Americas employs over 2,000 individuals in the US, Canada, and Latin America. Shiseido Americas is a hub of talent and innovation. Be inspired by the array of skills, knowledge, and integrity of your colleagues, and join our driving force as Shiseido continues its pursuit of beauty innovations for a better world.
At Shiseido Americas, we focus on our people. We strive to foster a collaborative workplace culture where creative thinking, inclusivity and unique diverse perspectives are celebrated in order to drive success for both our employees and the company as a whole. By prioritizing our team and promoting an open-minded environment, we push the boundaries of what's possible and bring new ideas to life.
Job Summary
The Assistant will work alongside a counterpart and handle majority personal tasks to support the Founder/Creative Director.
What You Will Do
Errands & Reservations: Handle daily personal errands, restaurant bookings, food orders both online and in person, etc.
Purchases & Returns: Manage product acquisitions, inspections, and returns.
Lifestyle Coordination: Liaise with service providers (tailor, stylist, etc.) and manage the Founder's calendar and appointments.
Estate Management: Oversee multiple residences globally, coordinating maintenance, renovations, staff schedules, and vendor relations.
Shipping & Logistics: Manage secure shipping of everyday and high-value items, including customs and logistics coordination.
Travel Planning: Organize complex travel itineraries, accommodations, and experiences; handle documentation, insurance, and budgeting.
Property Rentals & Moves: Coordinate property rentals and large-scale relocations, ensuring readiness and secure item transfers. Manage large moves across states or internationally, coordinating with contractors, property managers, and vendors throughout the process.
NARS Cosmetics Liaison: Act as the bridge between the Founder and internal teams, managing creative submissions, timelines, and campaign support as needed.
Project Management: Lead assigned projects from initiation to completion, ensuring quality and timeliness.
Team Collaboration: Work closely with the EA to provide seamless coordination and coverage. Provide support with operational tasks, enabling the EA to focus on larger strategic initiatives.
Availability: Maintain 24/7 readiness, including travel with the Founder as needed.
You will perform other duties as assigned.
Who You Are
Proven experience supporting a C-level executive, preferably in a fast-paced, dynamic environment
Strong organizational skills with the ability to prioritize and multitask effectively
High level of discretion, professionalism, and attention to detail
Flexibility to accommodate frequent, last-minute schedule changes
Willingness to work extended hours beyond the standard Monday-Friday, 10am-6pm schedule
Availability for domestic and international travel as needed
Ability to collaborate closely with EA to ensure seamless support
Comfortable managing personal tasks
Proactive, resourceful, and able to anticipate needs
#Nylaw
You may be asked to perform other duties needed to help drive to our vision, fulfill our mission and abide by our organization's values.
What We Can Offer You
At Shiseido Americas, our pride extends beyond our rich legacy to our passionate and talented team that brings it to life every day. We recognize that without our people, innovation would not be possible. That's why we go above and beyond with our comprehensive benefits program to recognize our employees. With an array of options designed to give our employees peace of mind, our perks & benefits program is more than just a perk - it's an investment in our people's futures. Whether you're looking for comprehensive health coverage, retirement savings, or paid time off, our benefits have you covered! Check out a list of our Benefits and Perks offerings:
Medical, Dental, & Vision Insurance
Life and Disability Insurance
Paid Time Off
Paid Volunteer Days
Paid Company Holidays
Paid Parental Leave
401K with 6% Company Match
Talent Development & Learning Programs
Internal & International Mobility
Product Discounts & Annual Gratis
Employee Led Affinity Groups
Tuition Reimbursement
The hourly rate for this position may vary based on geographic location. Pay is based on several factors including knowledge, ed