Job Specifications
Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary
This position offers an exciting opportunity to provide high-level administrative support within a dynamic security-focused team environment. The role demands exceptional organizational abilities and customer service excellence while supporting leadership with extensive external business relationships. Working in a fast-paced, ever-changing atmosphere, this position requires someone who thrives on variety and can seamlessly manage multiple priorities while maintaining professionalism and attention to detail. The successful candidate will serve as a critical liaison between leadership, team members, and external partners, ensuring smooth operations across all administrative functions.
Job Responsibilities
Manage complex calendaring for executive leadership with extensive customer-facing commitments
Coordinate comprehensive travel arrangements and process business expenses accurately and efficiently
Schedule and coordinate meetings, events, and team activities across multiple stakeholders
Serve as primary point of contact for department inquiries and requests
Maintain team workspace coordination and facility operations
Process procurement of goods and services including computer equipment, office supplies, and reference materials
Manage vendor relationships and departmental financial operations
Handle personnel operations support as needed
Provide general office support and complete special projects as assigned
Respond to customer issues and inquiries with professionalism and urgency
Support team requests in a timely manner while adapting to changing priorities
Requirements
Complex calendar management and scheduling coordination
Exceptional written and oral communication abilities, particularly for external customer interactions
Strong customer service orientation with a friendly and helpful demeanor
Travel coordination and expense management expertise
Budget tracking and financial operations support
Proficiency with procurement processes and vendor management
Ability to maintain composure and efficiency in fast-paced environments
Strong organizational skills with keen attention to detail
Problem-solving capabilities and proactive approach to challenges
Ability to work collaboratively within a team environment
Flexibility and adaptability to changing priorities and demands
Proven experience managing complex calendars for senior leadership
Background in customer service roles with external stakeholder interaction
Demonstrated experience coordinating travel arrangements and processing expenses
Experience supporting executive-level management in administrative capacity
Additional Details
Location: Redmond, WA (Hybrid: 4 days/week Onsite)
Duration: 7 months
Pay Range*: $27.50 - $31 per hour
Weekly Schedule: 40 hours
Job Status: Non-Exempt
Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This Role Is Eligible For The Following Benefits
Medical, dental & vision
Hospital plans
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Employee Assistance Program
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
We reserve the right to pay above or below the posted
About the Company
Every company has a mission. What's ours? To empower every person and every organization to achieve more. We believe technology can and should be a force for good and that meaningful innovation contributes to a brighter world in the future and today. Our culture doesn’t just encourage curiosity; it embraces it. Each day we make progress together by showing up as our authentic selves. We show up with a learn-it-all mentality. We show up cheering on others, knowing their success doesn't diminish our own. We show up every day o...
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