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Research Administrative Assistant

Research Administrative Assistant

Hybrid

Hamilton, Canada

Junior

Full Time

01-10-2025

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Skills

Communication Research Attention to detail Database Management Databases

Job Specifications

Job Description: Research Administrative Assistant:

The World Health Research (WHR) Administrative Assistant supports the Operations team (project director, project manager, project coordinator, and administrative assistant), playing a key role in ensuring the smooth functioning of daily administrative activities and clinical trial processes.

The ideal candidate is organized, proactive, and thrives in a fast-paced environment.
The position requires the ability to work independently as well as collaboratively with cross-functional teams to ensure timely and accurate completion of tasks.

Key Responsibilities:

Provide administrative support to the Operations team, including scheduling meetings, managing calendars, and organizing travel arrangements.
Assist in the preparation and formatting of documents, presentations, and reports.
Coordinate and maintain filing systems, both electronic and physical, for essential study and regulatory documents.
Facilitate communication with internal and external stakeholders, including clinical sites and vendors.
Track and monitor departmental expenses and assist in processing invoices.
Manage office supplies and equipment to support operational needs.
Support data entry tasks and maintain databases related to clinical trials and administrative activities.
Ensure adherence to company policies, procedures, and timelines for administrative processes.

Qualifications and Experience:

High school diploma or equivalent; additional education or certifications in office administration preferred.
Minimum of 2 years of experience in administrative or office support roles, ideally in clinical research or a healthcare-related field.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database management systems.
Strong organizational and multitasking skills with a keen attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite.
Ability to work independently and collaboratively in a team-oriented environment.

World Health Research: www.worldhealthresearch.ca

The members of World Health Research improve health through important research, education, and advocacy. A beacon of scientific rigour, the company is dedicated to supporting and championing transformative discoveries that reshape the medical landscape.

Please send Resume and Cover Letter to human-resources@worldhealthresearch.ca

About the Company

World Health Research improves health through knowledge as a leading clinical research organization engaged in high quality, high impact health research, setting the standard for operational excellence. Know more