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Communication Monitoring Training Recruitment

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EEAS Vacancy: Document Management Officer (AST3) - RM.SCS.1 - Information and Document Management

24.07.2025 Expired

Teaser

The closing date for submissions is 28/08/2025 at 12:00 midday (Brussels time).

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WE ARE

The European External Action Service (EEAS) supports the work of the High Representative in defining and implementing an effective and coherent foreign policy of the European Union and in her tasks of conducting the EU's Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in her capacity of Vice President of the Commission. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

Within the EEAS, the Division "Information and Document Management" works to foster information management practices across the EEAS. Information is the raw material behind every one of our activities. Increasing our proficiency with information management will positively boost the overall performance of the whole institution.

The Division carries out these tasks by working on the domains of information, records and archives management with the support of three dedicated teams. Furthermore, we are coordinating the meetings of the Information Management Committee (IMC) to support the implementation of the EEAS Information Management Strategy.

We Propose

The EEAS is launching a call for expression of interest for the recruitment of one Assistant- Document Management Officer (AST3) as Temporary Agent under Article 2(b) of the Conditions of Employment of other servants of the EU[1] in accordance with EEAS Decision Admin(2015) 20 on the engagement and use of temporary agents.

Please note that, candidates who have been engaged by the EEAS as non-permanent servants (temporary and contract agents engaged under Article 3b of the CEOS), will be bound by Decision ADMIN(2023) 24 of the High Representative of the Union for Foreign Affairs and Security Policy of 14/07/2023 on the maximum duration of engagement by the European External Action Service of non-permanent staff under successive limited duration contracts of different types, and on the minimum lapse of time between successive contracts under Article 2(e) of the CEOS and repealing the Decision ADMIN(2020) 10 of the High Representative of the Union for Foreign Affairs and Security Policy of 16/07/2020.

We Look For

A dynamic, proactive and highly motivated colleague with very good communication and organisational skills and with a developed sense of service. The colleague will be entrusted with the following main tasks:

Contribute to the definition, implementation and follow-up of ERMA at the EEAS, at HQ and in EU Delegations;
Contribute to the implementation and follow-up of records and archives management rules including monitoring exercises and regular reporting;
Contribute to the development of record management procedures and guidelines;
Contribute to the application of the rules and of the concepts concerning file management and appraisal and after-retention actions, such as transfer and elimination;
Develop and provide training modules on records management.

LEGAL BASIS

The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS)[2], in accordance with EEAS Decision ADMIN(2015) 20 on the engagement and use of temporary agents

The successful candidate will be offered a contract as Temporary Agent under Article 2(b) of the Conditions of Employment of Other Servants (CEOS) at the grade of AST3.

Eligibility Criteria

Candidates must meet ALL of the following general and specific conditions on the closing date for online applications:

Be a national of one of the EU Member States and enjoy full rights as a citizen;
Meet any obligations imposed on him or her by the laws concerning military service;
Provide the appropriate character references[3] as to their suitability for the performance of their duties;
Have the capacity to work in languages of the CFSP in writing and orally.
Post-secondary education attested by a diploma followed by at least 3 years of relevant professional experience directly related to the nature of the duties OR secondary education attested by a diploma giving access to post-secondary education, followed by at least 6 years' professional experience directly related to the nature of the duties.
Candidates who, at the time of the application, are EU officials, independently of their administrative status under Article 35 of the SR, cannot request to be recruited as temporary agents under Article 2(b) of the CEOS and, in the interest of the service, are therefore ineligible.

Selection Criteria

Candidates should possess:

in-depth knowledge of records and archives management policies and standards (ERMA, e-Domec framework or similar);
very good hands-on experience with records and archives management tools (e.g. A

About the Company

The European Union Border Assistance Mission in Libya is part of the broader comprehensive approach of the EU to create a democratic, peaceful, prosperous and sovereign Libyan nation. At the invitation of Libyan authorities, it was established in May 2013 as a civilian mission under the EU Common Security and Defence Policy (CSDP). EUBAM Libya’s mandate structures its operations into three lines: Border Management, Law Enforcement and Criminal Justice. As such it supports its Libyan partners to enhance the security and admi... Know more

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