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EEAS Vacancy: Administrative Agent - HQ Contract Agent FGII - EEAS Headquarters job No 495887
03.09.2025 Expired
Teaser
Deadline for sending application: 19/09/2025 at 12.00 noon (CET).
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WE ARE
The European External Action Service (EEAS) supports the High Representative in the exercise of her mandate to conduct and implement an effective and coherent Union's Common Foreign and Security Policy (CFSP), to represent the EU and to chair the Foreign Affairs Council.
It also supports the High Representative in her capacity as Vice-President of the Commission with regard to her responsibilities within the Commission in the external relations field, including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with the EU Member States, the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.
Within PCM ('Peace, Partnerships & Crisis Management Directorate'), the 'Integrated Approach for Peace & Security' Division (PCM.1) plays an important role in the European Union's response to external conflicts and crises. Its primary aim is to ensure consistency in policies and effective coordination among various EU instruments, in line with the strategic and political priorities of the EU, as spelled out i.a. in the White Paper on the future of European Defence, the Preparedness Union Strategy, the Strategic Compass and the Civilian CSDP Compact. To achieve this, the Division spearheads a number of key horizontal policies - such as security sector reform, stabilisation, youth, peace and security and human rights due diligence - and is the lead service on the CSDP Training Policy, impact evaluation of civilian CSDP missions, and knowledge management. It is the knowledge hub for Political Frameworks for Crisis Approaches (PFCAs) and works in close collaboration with the EEAS geographic divisions, ensuring comprehensive and context-specific EU strategies.
WE PROPOSE
The position of Administrative Agent contract agent FGIIas per article 3b of the Conditions of Employment of Other Servants of the European Union (hereafter, the "CEOS")[1].
PLACE and DATE OF EMPLOYMENT
EEAS Headquarters, Brussels, Belgium
Post available: immediately
LEGAL BASIS
The vacancy is to be filled in accordance with the conditions stipulated under the CEOS, in particular Article 82 thereof. In case of recruitment, the successful candidate will be offered a contract agent position (Function group II), on the basis of a contract with an initial duration of one year that may be successively renewed up to a maximum duration of six years[2], subject to the maximum duration of engagement by the EEAS allowed under successive limited duration contracts of different types[3].
WE LOOK FOR
Skills
A dynamic, proactive, and highly motivated colleague with excellent communication and organisational skills, and a strong sense of service, to join our supportive and friendly team that values openness and mutual support. The new colleague will be entrusted with the following main tasks:
support the Head of Division with the management of human resources (e.g. organise interview panels and act as secretary to the panel);
organise internal and external events, meetings and workshops (send invitations, book rooms, register visitors, request accreditation for visitors and compile folders of working documents);
provide administrative/logistical support and calendar coordination of DHoD and HoD;
monitor Division deadlines and assign incoming requests (briefings, inter-service consultations, etc.);
coordinate the Division's input and contribution to the planning of the Council's working group and committees (PSC, PMG and CivCom);
organise missions (mission orders, statements of expenses, book travel and accommodation, etc.);
ensure document management functions: register/filter/distribute incoming mail (from ARES, Division functional mailboxes, etc.);
act as e-domec correspondent.
Eligibility criteria[4]
Further to the conditions set out in Article 82 of the CEOS, candidates must:
have passed a valid EPSO CAST in a valid function group for this post, or be registered in the EPSO Permanent CAST in a valid function group for this post (https://epso.europa.eu/en/job-opportunities/open-for-application). In the latter case, while the registration will make the candidate eligible for the selection procedure, the recruitment of a candidate on this vacant post will be subject to his/her successfully passing the CAST exam;
have a level of post-secondary education attested by a diploma or a level of secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three year;
have the capacity to work in the languages of the CFSP and external relations (English and French) necessary for the performance of their duties;
be a national of one of the Member States of the European Union and
About the Company
The European Union Border Assistance Mission in Libya is part of the broader comprehensive approach of the EU to create a democratic, peaceful, prosperous and sovereign Libyan nation.
At the invitation of Libyan authorities, it was established in May 2013 as a civilian mission under the EU Common Security and Defence Policy (CSDP). EUBAM Libya’s mandate structures its operations into three lines: Border Management, Law Enforcement and Criminal Justice. As such it supports its Libyan partners to enhance the security and admi...
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