Job Specifications
Job Title: Marketing & Communications Project Manager
Reports To: Senior Director of Marketing and Communications
Status: Full-time; Exempt
Salary: $75,000
Are you passionate about giving back to your community and serving the youth?
Who We Are:
In 1922, Woodcraft Rangers opened its doors in Los Angeles and began its mission of guiding young people as they explore pathways to purposeful lives. As a progressive organization, Woodcraft has always been responsive to the evolving needs of the communities served, and is notably inclusive, youth-led, and rooted in the Woodcraft Way, a holistic framework that develops body, mind, spirit, and service. Continuously at the forefront of expanded learning opportunities, Woodcraft Rangers has a rich history of making a significant impact in the greater Los Angeles area, believing that all youth are innately good, deserve the opportunity to realize their full potential, and should be an active participant in defining their own path.
What We Do:
Woodcraft Rangers provides TK-12 expanded learning programs, including before and after school, specialty enrichment, and summer learning. In the past few years, Woodcraft has expanded its menu of services beyond traditional afterschool programs and summer camps to include early learning, environmental and social justice, college access, and inclusion services for youth with intellectual and developmental disabilities. Additionally, we offer Lifecraft, a college and career advancement program to support the development of approximately 1,000 staff. Today, Woodcraft Rangers serves more than 20,000 youth ages 4-18 annually in and from 110+ Title I schools across LA County!
Ideal Candidate:
The ideal candidate is a highly organized, proactive planner who thrives in a creative, fast-paced environment. You're the kind of person who keeps teams moving, details tracked, and deadlines met--without losing sight of the creative vision. You understand how to translate ideas into actionable project plans, and you're equally comfortable talking timelines with leadership and file specs with videographers. You take pride in clear communication, thoughtful coordination, and ensuring every deliverable is on-brand, on-budget, and on-time.
Why Work for Woodcraft Rangers:
Paid vacation & sick time
Health Benefits
403(b) retirement
Pet insurance
Lifecraft
Upward mobility
Career development
The opportunity to create a lasting positive impact on youth within your community
Role Overview:
The Marketing & Communications Project Manager owns the execution and delivery of creative projects across the Marketing & Communications department -- including video, photography, and collateral production. This role maintains the master MarComms project calendar, coordinates internal stakeholders and external contractors, manages scopes and invoicing, facilitates cross-departmental meetings, and ensures that all projects meet Woodcraft Rangers' quality and brand standards.
This position plays an integral role in the MarComms team, collaborating with the Senior Director of Marketing & Communications, Camp Marketing Director, Director of Brand Creative, and Marketing & Communications Manager, while coordinating with a Strategy Coordinator as needed. The Project Manager also partners closely with internal departments such as Programs, Development, and Operations to ensure seamless campaign execution and timely content delivery.
Responsibilities:
Maintain and operate the master MarComms project calendar (campaigns, shoots, launches, deadlines, distribution)
Intake and translate marketing requests into clear creative briefs, timelines, deliverables, and approval gates
Manage end-to-end creative projects (video, photo, print & digital collateral): timeline creation, assign tasks to appropriate team members, milestone tracking, follow-up and feedback loop, resource allocation, and final delivery
Liaise with and manage relationships with creative contractors and vendors (producers, videographers, photographers, designers, creative agencies) negotiate scopes, manage contracts, submit invoices and track approvals
Own contractor scopes of work and ensure alignment between creative brief, budget, and deliverables; coordinate signature/contract routing with Legal/Finance as needed
Track budgets at the project level and flag variances early; coordinate with Finance on purchase orders and invoicing workflows
Serve as the primary internal project contact: run kickoff meetings, weekly and monthly inter-dept. check-ins, production schedules, feedback cycles, and stakeholder status updates
Enforce brand standards and quality control -- review assets for brand alignment, messaging accuracy, and production quality before final approvals
Facilitate translation of content into multiple languages (including Spanish, Mandarin, and Armenian, as needed); coordinate with vendors or contractors to ensure accuracy, cultural responsiveness, and timely delivery of translated materi