Job Specifications
City of Westminster, London (region), SW1A 2HB
Job Summary
The Defence Afghan Relocation and Resettlement (DARR) Directorate is an organisation set up to manage the process for identifying eligible Afghans who supported the UK mission in Afghanistan over the past 20 years to come to the UK, and once here to be assisted to begin their new lives with their families. It is important and rewarding work, supporting one of Defence’s highest priorities.
This is a Fixed-Term Appointment (FTA) due to the time-limited nature of the DARR programme. It is expected to last 23 months but may be extended depending on programme and business requirements. This post will begin on your appointment and end 23 months after that date, unless an extension is required and agreed in line with departmental policy.
For MOD candidates only: Whilst this is an FTA, all internal MOD employees successfully recruited into DARR will be temporarily transferred into DARR as their new business area for the duration of their appointment, and successful candidates applying on promotion will be substantiated into the new grade. There is no requirement, therefore, for line management approval to apply. At the end of the appointment, DARR will work with the individual to find an alternative position within the department, in line with departmental policy.
For OGD: Candidates will transfer to DARR on an inward loan basis and require LM approval to apply. Successful candidates will be paid in accordance with the advertised grade for the period of the loan and will return to their Home Department unit at the end of the Time Limited Posting. If a loan cannot be agreed between all parties, then a transfer on an FTA contract is possible, read the FTA policy for further information.
This position is advertised at 37 hours per week. All jobs within DARR will be predominantly based at MOD Main Building, with some roles requiring greater office attendance than others.
The team support hybrid working with a mixture of home /office-based working.
Job Description
The IMGR is responsible for ensuring that information is being captured, stored, distributed, used, retained, and eventually disposed of, in accordance with the law, MOD policy and guidance as well as local instructions. Whether in operational or administrative environments, good exploitation of information depends on its good management. The IMGR's contribution is therefore vital in helping units or organisations define their requirements and refine their processes to use information effectively. The IMGR will be guided and supported by the other IMGRs and Information Support Officers (ISO) , who will provide the necessary expertise when required.
The IMGR is accountable to the Information Knowledge Lead (IKL) for the information process within the Directorate.
The IMGR is part of the Information Governance team within the DARR Directorate. 1 x B1 Dep Hd, 1 x B2 -AH, 2 x SEO - IKL, 5 x HEO IMGR, 2 x EO - ISO
Duties And Responsibilities:
As one of five Information Managers, provide advice, guidance and support on all aspects of information management and governance in line with JSP 441 and other relevant MOD policy. Promote awareness and ensure compliance with IM and DP legislation and policy across DARR information holdings. Maintain familiarity with MOD and DP policy to develop and support the implementation of the IM Directive, IM Plan, SOPs and IM Ways of Working as per JSP 440, JSP 441.
Write, implement, and review the DARR IM plan and work with the IKL to ensure it is embedded across the team and reflects current MOD policy as per JSP 441, JSP 440 and O365 IM approaches and relevant for both O & S information
Update and deliver the IM Presentation to new starters alongside other IMGRs and provide additional IM training and sessions to teams/ individuals as when required or as directed by IKL.
As a Records manager, ensure adequate processes are in place to create, keep and manage records within the area of responsibility (including operational and historical records) in accordance with JSP441, developing appropriate retention and disposal schedules for electronic and paper content
Improve IM (IKDD) maturity by developing the IM skills and competencies of personnel and ensuring the processes, procedures and electronic ways of working on the unit conform to legal requirements and MOD policy
Monitor reviews and audits of collaborative work areas and content, ensuring SharePoint sites are managed in line with MOD policy, permissions are managed via SSGM and updating these accordingly. Review and action requests for SharePoint libraries/requests for MS Teams ensuring no unnecessary duplication occurs and team requirements are met in line with JSP 441 & O365 IM approaches (O&S)
Oversee the DARR File plan in line with JSP 441 and O365 IM approaches updating according capturing all SharePoint file structures. (O & S)
LM one Information Support Officer (ISO) ensuring LM tasks are completed in
About the Company
We protect the security, independence and interests of the United Kingdom at home and abroad. We work with our allies and partners whenever possible.
Our aim is to ensure that the UK’s Armed Forces have the training, equipment and support necessary for their work, and that we keep within budget.
Our priorities 2015 to 2020 are to:
· protect our people
· project our global influence
· promote our prosperity
· maintain a strategic base and integrated global support network, and manage the D...
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