Skills

Training

Job Specifications

Department: Project Support (Site Administration/Document Control)

Location: Edinburgh Area

Description

Based on site as sole administration support for the Project Team, the Project Support Coordinator will be required to maintain professional working relationships and communicate for and on behalf of the team by providing efficient, effective, timeless support in delivering high performing projects.

What you will be doing:

Labour
Collation of data from daily labour allocation sheets to provide weekly Payroll submission utilising our Time and Attendance systems. Submission of new starter information to Human Resources to comply with legal, health & safety requirements and Data Protection.

Plant
Processing of hires, off hires, purchases, operated hire, repairs and exchanges in supporting the project’s needs using Coins and AssetTagz software.

Material
Raising material requisitions as and when required by the Project Team, receipting of goods delivered via Coins and AssetTagz. Actioning weekly unmatched invoices report and managing any delivery queries. Maintaining stationery levels and ordering consumables through Buysite.

Quality
Updating of the Environmental Waste Management register, uploading documents and issuing clients with any required environmental data to comply with current legislation.

Health & Safety
Maintaining an up to date register of any employee training competencies to meet Health and Safety standards.

Reporting
Issuing timely reports to the Commercial Team, Project Team and Project Support Lead.

General Administration
Ad-hoc administration duties for the Project Team such as but not limited to; bookings for accommodation, travel, meeting and catering for events.

What you will bring:

Collaborative and proactive / ‘can-do’ working style
Organised, efficient, with a keen eye for detail
Adaptable – maintaining established process whilst initiating and driving change and efficiencies
Technically astute / IT savvy
High level of competency and literacy in Microsoft Office
Industry experience desirable
Full Driving Licence

Benefits

Excellent Salary
Excellent Employee Benefit scheme
Travel costs reimbursed
On-the-job training, working alongside an experienced Project Support Lead
Working week: Monday – Friday 8.30am – 5.30pm (40 hours)
26 days holiday + 8 bank holidays

About the Company

Our story starts in 1969 with three brothers and a van. John, Tom and Pat Carey moved to London from Ireland and started a groundworks contracting company in London called PJ Carey Plant Hire (Oval) Ltd. Their aspirations at the time were reflective of the values of the Carey Group today - to care about everything they did, to act with humility in all interactions, to be passionate about their work and be authentic at all times. The Carey Group remains a family-owned construction business, operating across the UK and Ireland... Know more