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Executive / Team Assistant – Financial Services

Executive / Team Assistant – Financial Services

On site

London, United kingdom

£ 55,000 /year

Junior

Full Time

27-11-2025

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Skills

Communication Attention to detail

Job Specifications

Executive / Team Assistant – Financial Services

Caravel are working with a fast-growing real estate debt investment firm in London to hire an Executive / Team Assistant. This is a dynamic role providing high-level support to the UK team, combining traditional executive assistant duties with operational and administrative support.

The Role

Joining a small but growing London office of a US finance firm, you’ll be a key member of the team, supporting senior colleagues in a busy and collaborative environment. Responsibilities include:

Managing diaries and scheduling meetings across multiple time zones
Welcoming and supporting guests
Organising in-person and virtual meetings
Attending meetings, taking notes, circulating minutes, and tracking action points
Supporting internal and external events
Arranging national and international travel
Providing operational support to transactional and asset management teams (10–15% of workload)
Processing expenses and preparing materials for meetings
Assisting with ad hoc tasks and office management

Candidate Requirements

Minimum 2 years’ experience as an Executive Assistant, within financial services, private equity, or a similar fast-paced environment professional services business.
Excellent verbal and written communication skills
Strong computer skills (intermediate/advanced)
Energetic, friendly, and approachable
Highly organised with excellent attention to detail
Proactive, takes ownership of tasks, and shows initiative
Thrives in a busy, dynamic role

This is an exciting opportunity to join a growing team within a global investment platform and work closely with senior colleagues on both administrative and operational matters.

Monday-Thursday is office based with Fridays working from home.

About the Company

Caravel is a boutique search firm specialising in real estate. Founded by John Lenz and Ian Lawlor, with over 30 years combined real estate experience, we provide tailored recruitment solutions to clients that invest, develop, asset manage, finance and advise in real estate globally. Working on either a retained or exclusive search basis, we identify and deliver talent at all levels of seniority in the following core markets: Investment Management, Finance, Investment Banking & Advisory. Know more