Skills

Monitoring Negotiation Resource Allocation Project Management

Job Specifications

Start date: February 2026

Clearance: NATO Secret or equivalent

Location: Brussels, Belgium

Requirements:

This is a transitional function which requires a combined set of skills, knowledge and experience between project management and facility/site management
The incumbent is required to possess the following: Master's degree in Civil Engineering and/or Science in Construction, with strong expertise in assessing building performance, maintenance needs and long-term infrastructure reliability
10+ years of engineering experience, with demonstrated success in quality control, project coordination, site supervision, ensuring the projects are completed on time and within budget and in alignment with H&S regulations; o (mandatory) Regulatory & Sustainability Expertise: Certified Fire Safety Expert with a strong understanding of building regulations and energy-efficient practices, ensuring safe and sustainable facility operations
Proven ability to manage projects, identify technical issues, and implement effective maintenance and safety solutions
Engineering Proficiency & Rapid Learning: Strong grasp of engineering programs with ability to quickly master new tools and method
Good knowledge of techniques for planning, monitoring and controlling civil infrastructure programmes
Good understanding of the procurement process including negotiation with third parties
Good knowledge of programme and project management methods
Good knowledge of budgeting and resource allocation procedures

Duties:

Liaise and coordinate with the Agency's internal and external stakeholders, to include the full set of suppliers which will be contracted to ensure the appropriate level of building operations
Ensure smooth transition from the project implementation stage to the standing building operations (Business As Usual)
Ensure the building will achieve is initial operational capability on 1st October 2026, as far as the O&M framework is concerned
Manage, coordinate and implement operation and maintenance activities for the facility and technical installations, ensuring facilities are operational and compliant with business requirements
Implementation of maintenance, modifications and ad hoc projects in collaboration with designated contractors
Responsible for safe operation and maintenance of premises and installations to ensure a safe and healthy working environment in line with the Agency Health & Safety Directive and applicable local legislation, including ensuring the safe delivery of work by contractors
Plan, manage contracts and providers for delivery of hard and soft services such as utilities provision, systems and equipment maintenance, cleaning and catering etc
Provide the necessary data to develop business cases and cost-effective solutions, including analysis of options of a wide range and complicated technical facilities and systems
Conducts and documents regular facilities inspections
Act as fund manager for the allocated budget
Planning of yearly budgets inputs for the financial plan with justifications and manage the allocated funds for operational expenditures (O&M) as well as capital investments for renovation, upgrading, installation and construction projects
Supervising multi-disciplinary teams of staff including cleaning, catering and technical maintenance

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