Skills

Adaptability Prioritization Problem-solving Attention to detail Organizational Skills

Job Specifications

Job Title: Professional - Employee File Retrieval & Review Specialist

Location (On-site): France onsite or Nanterre Office or Rouen Mill or Villey-Saint-Etienne (VSE) Mill

Contract Duration: 4 weeks

We are seeking detail-oriented professionals to support a global HR compliance project. This role involves locating, organizing, and reviewing historical employee files across multiple regions to ensure accuracy and completeness for compliance purposes. The position requires strong organizational skills, persistence, and the ability to work independently in environments where records may be archived or difficult to access. Support may be needed for review of digital files in addition to the physical files onsite.

Key Responsibilities

• File Retrieval: Locate and collect employee records from various storage locations, including physical archives and digital systems.

• Data Review: Assess files for completeness and accuracy based on project guidelines.

• Documentation: Track progress, maintain logs of retrieved files, and report findings to project leads.

• Collaboration: Work closely with regional HR teams and procurement partners to coordinate efforts and resolve discrepancies.

• Problem-Solving: Identify missing or hard-to-find documents and escalate issues as needed.

Qualifications

• Experience in HR administration, records management, or similar roles.

• Strong attention to detail and organizational skills.

• Ability to work independently and manage time effectively.

• Comfortable handling confidential information in compliance with data privacy standards.

• Familiarity with global HR processes is a plus.

Challenges & Expectations

• Volume of Work: Expect to handle large quantities of files, some dating back decades.

• Physical Archives: Files may be stored in boxes, closets, or off-site locations, requiring persistence and physical effort.

• Complexity: Records may be incomplete or misfiled, requiring investigative skills to locate missing information.

• Time Sensitivity: Work will be deadline-driven, requiring efficient prioritization and adaptability.

• Global Coordination: Collaboration across multiple countries and time zones will be necessary to ensure consistency and compliance.

Additional Details

• Duration: 5 weeks

About the Company

Gracemark is a minority-owned staffing, recruitment, and global payroll firm. We provide professional contractors worldwide, temporary staffing, international payroll solutions, and recruitment services across the US, Canada, Latam, Europe, Africa, and Asia. We work with expanding brands and MSP/VMS providers to support their local and international projects in 145 countries. We aim to produce agile and pragmatic results to become a valuable solutions provider for our clients and partners. For over a decade, many of the worl... Know more