Job Specifications
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Reporting to the Director of Strategy & Operations, the Sales & Marketing Coordinator plays an important role within the business development team by supporting and coordinating the activities required to generate new business for Float4.
The role is focused on ensuring consistency, creating efficiency, and enabling ongoing assessment and improvement across new business and marketing efforts. The Sales & Marketing Coordinator works closely with the Business Development, Marketing, and other internal teams to support lead management, proposal development, CRM administration, and the execution of marketing initiatives.
MANDATORY ELIGIBILITY CRITERIA
This is a hybrid role based in Montreal, requiring on-site presence at our studio three days per week.
Applicants must be currently based in Quebec and legally authorized to work in Canada at the time of application.
If you do not meet these requirements today, please do not apply.
RESPONSIBILITIES
Business Development
Monitor the new business inbox and, when required, manage initial contact with prospects
Monitor research and lead-generation sources and filter potential new business opportunities
Conduct post-event follow-ups and assist in qualifying potential leads
Own the coordination, administration and ongoing optimization of the CRM tool (Pipedrive)
Ensure CRM data accuracy, structure and consistency across the business development pipeline
Structure and maintain reporting and dashboards to support visibility on new business efforts
Drive the proposal pipeline:
Coordinate and manage proposal administration from opportunity identification to submission
Create and maintain proposal checklists to ensure all response components are completed
Coordinate internal contributors and manage documentation related to proposal development
Maintain proposal-related templates, documentation and administrative processes
Marketing
Assist the Marketing Manager with coordination activities related to events, conferences and execution of the communications plan
Ensure marketing materials and documentation are created, updated and readily accessible for business development team members
Maintain the company website and social media platforms in collaboration with the Marketing Manager
Assist with content creation, adaptation and distribution across marketing channels
Support the alignment of marketing initiatives with business development objectives
Cross-functional Coordination
Liaise and collaborate with other departments as required for sales and marketing-related activities
Support cross-department coordination to ensure smooth information flow and consistency
Contribute to the continuous improvement of sales and marketing processes, tools and documentation
OTHER CONSIDERATIONS
Occasional travel may be required.
REQUIRED QUALIFICATIONS AND SKILLS
Bachelor’s degree in Marketing, Communications, Business, or a related field
2–5 years of experience in sales, marketing, or business development roles
Experience within a multimedia production or creative services environment is considered a strong asset
Strong comfort with workplace software tools, including Google Workspace and Slack
Experience working with CRM tools (Pipedrive or similar)
Proficiency in Adobe Photoshop and Illustrator
Excellent written and oral communication skills in English
Professional-level proficiency in French
DESIRED QUALITIES
Excellent communication and interpersonal skills
Analytical, detail-oriented, structured approach to work
Strong organizational skills and ability to manage multiple priorities simultaneously
Autonomous and able to self-organize time against shifting priorities
Open-minded, collaborative mindset and ability to work across disciplines
Guided initiative – the ability to identify opportunities to add value to the new business and marketing processes, and to bring them to life
EMPLOYMENT TERM
This is a permanent, full-time position (40 hours/week)
Float4 considers diversity as a critical asset and invites women, Aboriginals, visible minorities, ethnic minorities and people with disabilities to apply.
Note: In this document, the masculine gender is used for the sole purpose of lightening the text.
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Relevant du Directeur stratégie & opérations, le·la Coordonnateur·trice ventes & marketing joue un rôle clé au sein de l’équipe de développement des affaires en soutenant et en coordonnant les activités nécessaires à la génération de nouvelles opportunités pour Float4.
Le poste vise à assurer la cohérence, à créer de l’efficacité et à favoriser l’évaluation continue ainsi que l’amélioration des efforts de développement des affaires et de marketing. Le·la Coordonnateur·trice ventes & marketing collabore étroitement avec les équipes de développement des affaires, de marketing et d’autres équipes internes afin de soutenir la gestion des leads, le développement de propositions, l’adm
About the Company
Float4 is an award-winning studio, passionate about weaving compelling digital experiences into physical spaces to amplify their identity. Collaborating as a team of versatile, like-minded individuals, we strive to redefine conventions by designing and producing site-specific interactive multimedia installations.
Float4 est un studio primé, passionné par la création d’expériences numériques inoubliables qui amplifient le caractère des espaces physiques. Notre équipe, composée d’individus polyvalents partageant une même visi...
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