Job Specifications
WE ARE
The European External Action Service (EEAS) supports the High Representative in the exercise of her mandate to conduct and implement an effective and coherent Common Foreign and Security Policy (CFSP), to represent the EU and to chair the Foreign Affairs Council.
It also supports the High Representative in her capacity as Vice-President of the Commission with regard to her responsibilities within the Commission in the external relations field, including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with the EU Member States, the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.
The successful candidate would join the Peace, Security and Defence Partnerships Division (PCM.2). This Division is responsible for the EU peace, security and defence partnerships, including with International and Regional Organisations, such as the UN and NATO, as well as with bilateral partners across the globe. It works in close cooperation with other services within the EEAS, with EU Delegations, within the European Commission and the Council, with EU Member States, International Organisations, Third States as well as NGOs and think tanks.
WE PROPOSE
The position of Administrative Agent - to the Division, contract agent FGII as per article 3b of the Conditions of Employment of Other Servants of the European Union (hereafter, the “CEOS”)[1].
PLACE and DATE OF EMPLOYMENT
EEAS Headquarters, Brussels, Belgium
Post available: 1st February 2026
LEGAL BASIS
The vacancy is to be filled in accordance with the conditions stipulated under the CEOS, in particular Article 82 thereof. In case of recruitment, the successful candidate will be offered a contract agent position (Function group II), on the basis of a contract with an initial duration of one year that may be successively renewed up to a maximum duration of six years[2], subject to the maximum duration of engagement by the EEAS allowed under successive limited duration contracts of different types[3].
WE LOOK FOR
A dynamic, proactive and highly motivated colleague with very good communication and organisational skills and with a developed sense of service.
The main responsibility of the Secretary will be to provide secretarial, administrative and organisational support to the Division.
He/she Will Be Entrusted With The Following Main Tasks
Provide efficient secretarial support of the Division;
Manage functional mailboxes and the outlook calendar, respond to general enquiries and order supplies;
Manage information and procedures regarding duty and permanence, leave and absence records, teleworking and similar personnel administration formalities;
Provide logistical support for the organisation and coordination of meetings, video conferences and workshops involving the Division members, including by organising the access for visitors to the building and welcoming/escorting visitors in accordance with security regulations;
Support in the organisation of missions of the Division, using MIPS+ application;
Ensure the preparation of briefing files, speeches, etc.;
Ensure proper implementation of procedures regarding document management as the Document Management correspondent in the Division; registration of incoming and outgoing correspondence in ARES, including attribution of the documents to the respective colleague(s);
Handle classified and sensitive documents;
Manage, launch, follow-up to e-Brief requests within the EEAS and the European Commission Services
Manage, launch, follow-up and reply to inter-service consultations for the Division via DECIDE;
Facilitate communication within EEAS as well as other institutions and agencies of the EU, Member States' delegations, diplomatic missions and international organisations;
Act as web-correspondent, update profiles on the intranet;
Support the Division members using the main corporate administrative tools (SYSPER, ARES, MIPS+, NEO, e-Brief, EU-Learn, Decide, EEAS Register, Rescom, Webex).
Eligibility criteria[4]
Further to the conditions set out in Article 82 of the CEOS, candidates must:
have passed a valid EPSO CAST in a valid function group for this post, or be registered in the EPSO Permanent CAST in a valid function group for this post (https://epso.europa.eu/en/job-opportunities/open-for-application). In the latter case, while the registration will make the candidate eligible for the selection procedure, the recruitment of a candidate on this vacant post will be subject to his/her successfully passing the CAST exam;
have a level of post-secondary education attested by a diploma or a level of secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three years;
have the capacity to work in the languages of the CFSP and external relations (English and French) necessary for the performance of their duties;
be a nationa
About the Company
At the invitation of the President of the Central African Republic, the EUAM RCA Mission was established in December 2019 by the European Council. Deployed in July 2020 to Bangui, the mission's mandate is to provide strategic advice to the Ministry of the Interior, Internal Security Forces, police and gendarmerie in an effort to support security sector reform in the country. EUAM RCA’s mandate is a continuation of the efforts put forth by the EU military training mission also present in the country and the mission works in ...
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