Job Specifications
This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Executive Assistant - Virtual Assistant in Canada.
This fully remote role offers the opportunity to provide high-level support to a busy leadership team while contributing to operational efficiency, marketing initiatives, and business processes. The Executive Assistant will act as a trusted partner, managing calendars, coordinating travel, overseeing communications, and supporting social media and marketing campaigns. You will also handle tasks unique to the client’s operational workflow, ensuring smooth day-to-day functioning. This position requires a tech-savvy, organized, and adaptable professional who thrives in a dynamic, fast-paced environment. Your contributions will have a direct impact on team productivity, client engagement, and overall business success. The role combines executive support, personal assistance, and operational coordination, offering variety and meaningful responsibility.
Accountabilities
Manage and organize executive calendars, email communications, and meeting schedules
Coordinate travel, create detailed itineraries, and assist with personal and family-related scheduling
Support event coordination and follow up on meeting outcomes
Perform administrative tasks including data entry, time tracking, and QuickBooks management
Assign and track training modules in the LMS and monitor completion metrics
Handle email correspondence such as applicant references and communications with external partners
Support marketing and visibility efforts by scheduling social media content, creating and editing short-form videos, and monitoring engagement trends
Assist with CRM campaigns, automations, and reporting using Go HighLevel
Plan and launch Facebook Ads campaigns, track analytics, and optimize performance
Support podcast guest booking, event promotion, and content creation to enhance brand visibility
Requirements
3+ years of experience in executive support, virtual assistance, marketing, or business operations
Highly organized, proactive, and detail-oriented with strong time management skills
Excellent written and verbal communication skills in English
Tech-savvy with hands-on experience in tools such as Google Workspace, QuickBooks, CapCut, Canva, and Go HighLevel
Skilled in social media content creation and short-form video editing
Experience with CRM management, marketing campaigns, and KPI tracking
Professional, trustworthy, and able to maintain discretion in handling sensitive information
Comfortable with Zoom/video calls and remote collaboration
Benefits
Competitive salary commensurate with experience
Opportunities for professional development and skill growth
Flexible fully remote work environment
Dynamic and supportive team culture
Meaningful impact through contributing to business efficiency and client satisfaction
Why Apply Through Jobgether?
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Why Apply Through Jobgether?
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
About the Company
Your future of work, like you've always dreamt it, is now possible with Jobgether !
The Covid crisis has accelerated its revolution but work, as we knew it, doesn't exist anymore.
Tomorrow, jobs will be hybrid, remote and asynchronous. Flexibility will be the norm.
Jobgether helps you find your next remote job, wherever you are.
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