Job Specifications
Our Story & Purpose
We’re Vancity, a member-owned credit union built on the principles of inclusion and social justice. Since 1946, our relentless commitment to these values has helped us challenge the status quo and break down barriers. We’ve made bold commitments to become net-zero by 2040 across all mortgages and loans, and we’re actively pursuing strategies in Indigenous banking and financial resilience for our members.
As the largest private sector Living Wage Employer in Canada, we’re proud to be consistently recognized as one of the country’s Top Employers. If you’re ready to join our team of 2,700 diverse individuals, access competitive rewards and benefits, and be part of a greater movement - apply today!
Your Role In Supporting Our Team
The Senior Executive Legal Assistant will play a pivotal role in providing comprehensive administrative and legal support to the Chief Legal Officer (CLO) and Vice President, Legal (VP, Legal & Corporate Affairs). This role demands a high level of professionalism, discretion, and organizational expertise, as the successful candidate will be supporting senior executive leaders within the organization’s Legal & Corporate Affairs division. The Senior Executive Legal Assistant will be instrumental in ensuring the smooth operation of executive functions, contributing to the Legal & Corporate Affairs team’s strategic initiatives, and maintaining a high standard of confidentiality and efficiency.
This is an 18-month contract role that will enjoy hybrid working arrangements which can be fulfilled primarily from the Vancity head office location and your Lower Mainland based home office. This role may require you to be on-site at least twice a week.
Executive Support
How You’ll Make an Impact:
Serve as a trusted partner to the CLO and VP, Legal & Corporate Affairs, anticipating their needs and proactively managing their schedules, priorities, and commitments.
Coordinate complex calendars, meetings, and events, ensuring alignment with organizational priorities and stakeholders’ availability.
Prepare and manage correspondence, presentations, reports, and other documentation on behalf of the CLO and VP, Legal & Corporate Affairs.
Act as a primary point of contact for internal and external stakeholders, ensuring clear and professional communication.
Managing inbox triage, drafting responses, prioritizing email actions.
Flagging risks, deadlines, and operational dependencies.
Legal And Operational Administrative Support
Manage confidential and sensitive legal documents, correspondence, and files with the utmost discretion.
Assist in the preparation, review, and formatting of legal contracts, memos, and other legal materials.
Coordinate legal filings, maintain up-to-date records, and ensure compliance with document retention policies.
Liaise with external counsel, regulatory bodies, and other third parties as required.
Support administrative and operational functions for REFP, including document management, vendor coordination, and compliance tracking.
Project Management And Coordination
Support key initiatives within the Legal and Corporate Affairs division by coordinating deliverables, timelines, and resources.
Assist in tracking and monitoring action items, ensuring timely follow-up and completion.
Organize and manage board and committee meetings, including agenda preparation, minute-taking, and action item tracking.
Provide logistical support for facility-related projects and procurement activities, ensuring efficiency and compliance.
Coordinating divisional events, communications, and engagement initiatives: End-to-end planning, catering, communications, RSVPs, room set-up, A/V support.
Operational Efficiency
Identify and implement process improvements to enhance the efficiency of administrative and legal operations.
Maintain an organized and accessible system for managing legal and administrative documentation.
Manage departmental budgets, expenses, and invoicing processes as required.
Oversee administrative processes related to Real Estate, Facilities & Procurement, ensuring alignment with corporate policies and procedures.
Team Collaboration
Build strong working relationships with the Legal division team members and other departments across the organization.
Provide support for ad hoc requests and special projects as assigned by the CLO and VP, Legal & Corporate Affairs.
Foster a culture of collaboration and continuous learning.
What You’ll Bring To The Team
Post-secondary education in legal administration, business administration, or a related field. A Legal Assistant or Paralegal diploma is considered an asset.
Minimum of 5 years of experience in an executive assistant or senior legal assistant role, preferably supporting C-suite executives in a legal or corporate environment.
Exceptional organizational and time management skills, with the ability to manage multiple priorities effectively.
Strong attention to detail and a commitment to delivering high-q
About the Company
Vancity is a credit union committed to a clean and fair world. With 54 branches in Metro Vancouver, the Fraser Valley, Victoria, Squamish, and Alert Bay, we serve more 550,000 member-owners and their communities in the Coast Salish and Kwakwaka'wakw territories.
Know more