Job Specifications
CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.
The Team:
Located in Montreal, the Mattel Building Sets Campus is a creative hub focused on developing Mattel Brick Shop and Mega Bloks products for a global audience. The campus brings together cross-functional teams who collaborate to support innovation, creativity, and the evolution of iconic building brands. As part of Mattel’s global organization, the Montreal campus offers an inspiring environment where ideas grow and teams work together to bring imaginative building experiences to life.
Job Description
The Opportunity:
The Executive Assistant provides comprehensive administrative, operational, and office management support to four Directors within a hybrid work environment. This role plays a key part in supporting leadership effectiveness, coordinating meetings and events, and fostering a positive, well-organized office experience for employees. The ideal candidate is highly organized, proactive, and comfortable balancing executive support with broader office and event-related responsibilities.
What Your Impact Will Be:
Leadership & Director Support
Provide day-to-day administrative support to four Directors, including calendar coordination, meeting organization, and travel arrangements
Coordinate leadership team calendars and serve as a central point of contact for scheduling executive and leadership meetings
Organize and manage executive meetings, leadership reviews, and all-hands meetings, including agendas, materials, decks, and communications
Prepare, submit, and track expense reports and related administrative documentation
Act as a key liaison with Executive Assistants and administrative partners across the organization
Office Management & Employee Experience
Support overall office operations in a hybrid environment to ensure a welcoming, functional, and well-maintained workspace
Coordinate vendors and services related to office needs, including food and snacks, coffee, water, and supplies
Contribute to a well-designed and functional office environment by supporting furniture procurement and the coordination of visuals and décor.
Maintain stationery inventory and oversee purchasing as needed
Support employee engagement and well-being through coordination of in-office activities and initiatives
Events & Internal Coordination
Support planning and logistics for internal events such as leadership meetings, team events, offsites, philanthropy initiatives, and corporate events
Coordinate logistics including venue selection, hotel bookings, catering, rentals, materials, and meeting invitations
Assist with travel coordination and booking support for leaders and teams
Collaboration, Communication & Special Initiatives
Serve as a knowledgeable and approachable resource within the office for operational and administrative questions
Participate in internal committees or initiatives related to workplace culture, compliance, or employee engagement, as appropriate
Support special projects and cross-functional initiatives as needed
Qualifications
What We’re Looking For:
Required
Experience in an administrative, executive support, or office operations role
Proven ability to support multiple senior leaders simultaneously
Strong organizational and time-management skills with excellent attention to detail
Clear, professional written and verbal communication skills in French & English
Ability to handle sensitive matters with discretion and professionalism
Proficiency with Microsoft Office and virtual meeting tools
Preferred
Experience working in a hybrid work environment
Event coordination or office management experience
Ability to work independently, anticipate needs, and adapt to changing priorities
Key Competencies
Strong sense of ownership and accountability
Adaptability and flexibility
Service-oriented mindset
Collaboration and relationship-building
Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves.
Additional Information
Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Join Mattel's Talent Community and start receiving exciting updates about our company, our employees, and
About the Company
We empower generations to explore the wonder of childhood and reach their full potential. We treat play as if the future depends on it -- because it does. Play is our language, and we speak to our consumers authentically by representing the world as they see and imagine it. Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas...
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