Job Specifications
About the Role:
The Executive Assistant – Sales & Trade Marketing is a key enabler within Ferrero UK, reporting directly to the Sales and Trade Marketing Directors. This role is instrumental in supporting the day-to-day effectiveness of the commercial leadership team, ensuring smooth coordination, timely communication, and seamless execution of business priorities.
As a trusted partner to senior leadership, you will be responsible for managing complex calendars, coordinating internal and external engagements, and handling high-level correspondence with professionalism and discretion. You’ll proactively manage travel arrangements, meeting logistics, expense reporting, and stakeholder communications, enabling the Directors to focus on strategic initiatives.
This role offers the opportunity to work closely with a dynamic, cross-functional team within a fast-paced commercial environment. With exposure to senior stakeholders across the business, you will play a vital role in supporting Ferrero’s commercial operations while contributing to a culture of collaboration, efficiency, and excellence.
Main Responsibilities:
As Executive Assistant to the Sales Director and Trade Marketing Director, you will provide high-level administrative support, ensuring seamless day-to-day operations and enabling both functions to focus on strategic priorities. With a proactive and detail-oriented approach, you will manage complex calendars, coordinate communications, and act as a key liaison across internal and external stakeholders.
You’ll lead calendar and meeting management for both Directors, optimizing schedules in line with business demands and handling conflicts with agility. This includes arranging internal and external meetings, coordinating agendas and materials, and ensuring logistical details—from room bookings to AV setup—are executed flawlessly.
You will take ownership of travel and logistics, planning detailed domestic and international itineraries and managing changes in real time to ensure smooth execution. Alongside this, you will support with expense processing, reconciliation of receipts, and budget tracking, maintaining accuracy and compliance across financial tasks.
In this role, you’ll also act as the first point of contact for the Directors, managing incoming communications, prioritizing requests, and fostering strong collaboration with regional, headquarter, and external stakeholders. You will play a key role in project coordination, supporting on cross-functional initiatives, meeting deadlines, and tracking progress on behalf of the leadership team.
Beyond supporting the Sales and Trade Marketing functions, you’ll work closely with workplace management to ensure efficient daily operations, and serve as backup to the Executive Assistant to the Managing Director, Finance, HR, and Supply Chain Directors during periods of absence.
You will also be responsible for coordinating the Directors' involvement in external events, vendor interactions, and board meetings, while ensuring system compliance around procurement and invoice management.
This role requires a high degree of discretion, organisation, and adaptability—ideal for someone who thrives in a dynamic, fast-paced environment and enjoys enabling leaders to operate at their best.
About You:
You will be a highly organised and proactive professional with proven experience in supporting senior leaders within medium to large organisations. You should bring a strong track record of managing complex administrative tasks, including calendar and travel management, correspondence handling, and coordinating meetings in fast-paced, dynamic environments.
The ideal candidate is naturally curious and driven by a continuous improvement mindset, with a passion for learning and delivering excellence in every aspect of their role. You should possess a can-do attitude, with the ability to multitask effectively, prioritise with confidence, and maintain the highest standards of professionalism and discretion—particularly when handling sensitive or confidential information.
Fluency in English is essential, and additional language skills are a plus. Strong proficiency in Microsoft Outlook, Excel, PowerPoint, and Word is required, along with previous experience using SAP for tasks such as raising purchase orders and processing invoices.
Success in this role requires a high level of ownership, attention to detail, and the ability to work both independently and collaboratively across teams.
Our Benefits & Perks:
Careers with caring built in - discover our benefits here.
About Ferrero:
Ferrero began its journey in the small town of Alba in Piedmont, Italy, in 1946. Today, it is one of the world’s largest sweet-packaged food companies, with many iconic brands sold in countries all over the world. Find out more about Ferrero at ferrero.com.
DE&I at Ferrero:
Ferrero is committed to building a diverse and inclusive culture in which all employees feel welcomed and ap