Job Specifications
About Our People And Mindset
We believe that people do their best work when they're given the freedom to thrive and grow. That's why liberation is at the core of everything we do. We empower Spendeskers to take ownership of their work, to navigate ambiguity, and seize every opportunity.
Spendeskers come from all over the world (35+ countries and counting!) but we have plenty in common: we're bold, ever-curious, committed to kindness, and tackle every challenge with a positive mindset.
Team & Scope
The Executive Assistant & Leadership Communications Manager will support and report to the CEO.
The Role Requires Smooth Coverage With Significant Exposure To
Investors
Board members
Strategic clients
Critical and urgent internal topics
Executive Leadership Team dynamics
Cross-functional strategic initiatives
Culture at Spendesk
At Spendesk, performance is driven first and foremost by the quality of people and mutual trust.
The Culture Is Defined By
A high level of intellectual and operational rigor
Strong trust-based relationships between leadership and teams
A fast-paced, ever-changing, sometimes ambiguous environment
An obsession with prioritization and real impact
A close-knit team that also knows how to celebrate success
This role is for someone who thrives at the heart of the action and enjoys creating time, clarity, and impact for highly solicited executives while shaping the narrative that keeps the organization aligned and energized.
The role
The Executive Assistant & Leadership Communications Manager will play a key, highly exposed, and cross-functional role with a strong strategic dimension spanning both executive support and leadership communications.
This is a balanced 50/50 role requiring equal excellence in executive partnership and strategic communications. This role comes with a high level of trust and authority to act on behalf of the CEO, including pushing back on internal and external requests when needed.
What makes this role unique: By being present in all key meetings and understanding the full strategic context, you'll have unparalleled visibility into company priorities, decisions, and direction. This positions you perfectly to translate executive thinking into clear, compelling communications that keep the entire organization aligned.
Executive Support (50%)
Calendar management & prioritization
Ownership of an extremely dense calendar, including: investors, boards, strategic clients
Continuous arbitration with strong critical thinking
Ability to push back on non-essential meetings rather than filling the calendar by default, and protect executive time as an absolute priority
Preparation, briefing & follow-up
Translating ad-hoc requests into: calendar blocks, reminders, concrete next actions
Post-meeting follow-ups and reminders when needed
Preparation of briefing materials and context ahead of key meetings
Travel & international coordination
Organization of travel across Europe
Close coordination with international teams
Internal & external interface
Natural point of contact for CEO-related topics
Interaction with: investors, boards, partners, high-stakes clients
Representing the CEO with a very high level of professionalism and discretion
Acting as an internal PR and EQ complement to the CEO: sensing team needs, rounding edges, creating care moments, and nudging leadership action when needed
Knowledge management & systems
Ownership of Notion spaces for CEO, ELT, and Next Gen Leaders
Ensuring these spaces are always up-to-date, well-organized, and easy to navigate
Creating a true one-stop-shop that helps everyone access the right information effortlessly
Leadership Communications (50%)
Executive Leadership Team communications
Preparation and coordination of key ELT meetings (agendas, pre-reads, follow-up documentation)
Documentation of strategic decisions and action items
Ensuring alignment and clarity on priorities across the leadership team
Company-wide communications
Support to the CEO in his main communications (e.g., weekly newsletter to the company, external thought leadership)
Preparation of content and key messages for Town Halls and all-hands meetings
Translation of executive strategy into clear, engaging communications for all employees
Collaboration with the People team to support organization of events and initiatives that make the strategy come to life in offices
Strategic event design & execution
End-to-end organization of ELT offsites (planning, logistics, coordination, execution)
Design and execution of Next Gen Leaders offsites and development programs
Creating moments that foster strategic alignment, team cohesion, and cultural reinforcement
Strategic storytelling & narrative
Capturing the "why" behind decisions and translating it into compelling narratives
Identifying key themes and messages from strategic discussions
Ensuring consistency and clarity in how leadership communicates vision and priorities
Note: This role focuses on leade
About the Company
Spendesk is the complete spend management platform that saves businesses time and money by connecting company spend.
With the integration of everyday technologies, built-in automation, and an easily adopted approval process, Spendesk's single solution makes agile, efficient spending easy for employees and gives finance leaders complete visibility across the entire company spend.
Trusted by thousands of companies, Spendesk is proud to have over 200,000 users across France, the UK, Germany and Spain.
Spendesk also puts c...
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